Workers Compensation Injury Handbook

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1 Workers Compensation Injury Handbook

2 INJURIES, REPORT PROCEDURES & RISK MANAGEMENT Dear Valued Client: This letter is to introduce myself and welcome you to Howard Leasing s Risk Management Department. First, let s make sure everyone has my contact information: Sondra Kelley Director of Risk Management Office Phone: (941) Cell Phone: (941) Fax Number: (941) This packet contains everything you will need in order to report any type of injury, whether it is a report only injury, first aid injury, and moderate to severe injuries. Please take note that no matter what type of injury it may be, even if the injured worker refuses treatment, a minimum of a 5 panel drug screen test must be performed within 24 hours. Please review the enclosed documents in this packet to familiarize yourself with our procedures. In the event of an injury, knowing what to do is critical to everyone. This packet should contain the following documents: 1. INJURY REPORTING PROCEDURES 2. LOCATING AN URGENT CARE/MINOR EMERGENCY FACILITY 2. WORKERS COMPENSATION INFORMATION 3. FIRST REPORT OF INJURY OR ILLNESS 4. EMPLOYEE VERIFICATION FORM (ENGLISH AND SPANISH) 5. WITNESS STATEMENT (ENGLISH AND SPANISH 6. WORKERS COMPENSATION QUESTIONNAIRE 7. ACKNOWLEDGEMENT OF REFUSAL OF MEDICAL TREATMENT (ENGLISH AND SPANISH) Please advise your supervisors and employees of these procedures. Thank you for being a part of the Risk Management Team! Together we can work to make the workplace a safe environment! Sincerely, Sondra Kelley Director of Risk Management

3 INJURY REPORTING PROCEDURES IF THE INJURY IS AN EMERGENCY, DIAL 911 IMMEDIATELY. After calling 911, please contact Sondra Kelley as soon as possible at (941) between the hours of 8:00 AM and 5:00 PM. After hours you may reach Sondra Kelley at cell number (941) This number is available 7 days a week and 24 hours a day. IF THE INJURY IS NOT AN EMERGENCY 1. Call Sondra Kelley immediately upon being notified of an injury at (941) (Office) or (941) The State requires we report the injury to the State within a small timeframe or a fine and/or penalty could be assessed to the onsite employer. 2. Fill out the FROI (First Report of Injury Form DFS-F2-DWC-1). 3. The Howard Leasing Risk Management/Workers Compensation department will coordinate which clinic to send the injured worker to for evaluation and mandatory drug screen. 4. A minimum of a 5 Panel Drug Screen is mandatory for all workers compensation claims whether the injured worker wants treatment or refuses treatment. 5. The injured employee must have a drug screen within 24 hours of the injury or the claim can be denied. (If the injured worker reports the injury 24 hours after the injury, the injured worker is still required to submit to a drug screen immediately) 6. The employee needs to complete and sign the FROI, employee verification form, the Workers Compensation Questionnaire and the Medical Refusal if the injured worker is refusing treatment. 7. If anyone witnessed the accident, secure the witness statement as soon as possible. The witness needs to complete the Witness Statement form. 8. If possible, take photos of the accident site. 9. Please forward all workers compensation correspondence relating to the injury to: skelley@howardleasinginc.com or facsimile number (941) Please remember, it is imperative that you communicate any injuries to Howard Leasing as soon as you are notified by one of your employees that an injury has occurred. No matter how big or how small, call Howard Leasing immediately. With timely reporting, we will be able to assist your injured employee as efficiently as possible. LATE REPORTING OF AN INJURY COULD RESULT IN PENALITIES AND FINES FROM THE STATE. FAILURE TO SECURE A DRUG SCREEN IMMEDIATELY AFTER ANY INJURY MAY RESULT IN A DENIED CLAIM. PLEASE RETAIN ANY DEFECTIVE EQUIPMENT OR FAULTY MACHINES FOR INSPECTION.

4 HOWARD LEASING, INC WORKERS COMPENSATION INFORMATION SUNZ INSURANCE COMPANY TPA: CORVEL ENTERPRISES PO BOX TAMPA, FL POLICY NUMBER WCPEO PHONE: (800) FAX: (866) Howard Leasing, Inc 6302 Manatee Avenue West, Suite K Bradenton, FL Phone: (941) Fax: Attention: Sondra Kelley SKelley@howardleasinginc.com (941) If you have any questions please contact Sondra Kelley, Director of Risk Management, Howard Leasing, Inc.

5 FIRST REPORT OF INJURY OR ILLNESS RECEIVED BY CLAIMS-HANDLING ENTITY SENT TO DIVISION DATE DIVISION RECEIVED DATE FLORIDA DEPARTMENT OF FINANCIAL SERVICES DIVISION OF WORKERS' COMPENSATION For assistance call or contact your local EAO Office Report all deaths within 24 hours or (850) PLEASE PRINT OR TYPE EMPLOYEE INFORMATION NAME (First, Middle, Last) Social Security Number Date of Accident (Month-Day-Year) Time of Accident HOME ADDRESS EMPLOYEE'S DESCRIPTION OF ACCIDENT (Include Cause of Injury) AM PM Street/Apt #: City: State: Zip: TELEPHONE Area Code Number OCCUPATION INJURY/ILLNESS THAT OCCURRED PART OF BODY AFFECTED DATE OF BIRTH SEX / / M F COMPANY NAME: _HOWARD LEASING, INC D. B. A.: Street: _6302 MANATEE AVENUE WEST, SUITE K City: BRADENTON State: FL Zip: _34209 EMPLOYER INFORMATION FEDERAL I.D. NUMBER (FEIN) NATURE OF BUSINESS DATE FIRST REPORTED (Month/Day/Year) POLICY/MEMBER NUMBER WCPEO TELEPHONE Area Code Number DATE EMPLOYED PAID FOR DATE OF INJURY / / YES NO EMPLOYER'S LOCATION ADDRESS (If different) Street: City: State: Zip: LOCATION # (If applicable) PLACE OF ACCIDENT (Street, City, State, Zip) Street: City: State: Zip: COUNTY OF ACCIDENT LAST DATE EMPLOYEE WORKED / / RETURNED TO WORK YES NO IF YES, GIVE DATE / / DATE OF DEATH (If applicable) / / AGREE WITH DESCRIPTION OF ACCIDENT? Any person who, knowingly and with intent to injure, defraud, or deceive any employer or employee, insurance company, or self-insured program, files a statement of claim containing any false or misleading information commits insurance fraud, punishable as provided in s Section (7), F.S. I have reviewed, understand and acknowledge the above statement. YES NO WILL YOU CONTINUE TO PAY WAGES INSTEAD OF WORKERS' COMP? YES LAST DAY WAGES WILL BE PAID INSTEAD OF WORKERS' COMP RATE OF PAY / / $ PER Number of hours per day Number of hours per week Number of days per week NAME, ADDRESS AND TELEPHONE OF PHYSICIAN OR HOSPITAL HR DAY WK MO EMPLOYEE SIGNATURE (If available to sign) EMPLOYER SIGNATURE DATE DATE CLAIMS-HANDLING ENTITY INFORMATION AUTHORIZED BY EMPLOYER YES NO 1(a) Denied Case - DWC-12, Notice of Denial Attached 2. Medical Only which became Lost Time Case (Complete all required information in #3) 1(b) Indemnity Only Denied Case - DWC-12, Notice of Denial Attached Employee s 8 TH Day of Disability / / Entity s Knowledge of 8 TH Day of Disability / / 3. Lost Time Case - 1st day of disability / / Full Salary in lieu of comp? YES Full Salary End Date / / Date First Payment Mailed / / AWW Comp Rate T.T. T.T. - 80% T.P. I.B. P.T. DEATH SETTLEMENT ONLY REMARKS: Penalty Amount Paid in 1 st Payment $ Interest Amount Paid in 1 st Payment $ INSURER NAME SUNZ INSURANCE INSURER CODE # 1155 SERVICE CO/TPA CODE # 6249 CLAIMS-HANDLING ENTITY NAME, ADDRESS & TELEPHONE EMPLOYEE'S CLASS CODE EMPLOYER'S NAICS CODE CORVEL ENTERPRISES PO BOX TAMPA, FL PH: (800) CLAIMS-HANDLING ENTITY FILE # Form DFS-F2-DWC-1 (08/2004)

6 DWC-1 Purpose and Use Statement The collection of the social security number on this form is specifically authorized by Section (2), Florida Statutes. The social security number will be used as a unique identifier in Division of Workers' Compensation database systems for individuals who have claimed benefits under Chapter 440, Florida Statutes. It will also be used to identify information and documents in those database systems regarding individuals who have claimed benefits under Chapter 440, Florida Statutes, for internal agency tracking purposes and for purposes of responding to both public records requests and subpoenas that require production of specified documents. The social security number may also be used for any other purpose specifically required or authorized by state or federal law.

7 EMPLOYEE VERIFICATION FORM (TO BE FILLED OUT BY THE INJURED WORKER) We are attempting to process your worker s compensation claim and need to verify the following information in order for us to determine entitlement to workers compensation benefits. Please verify that the following information is true and correct: NAME: EMPLOYER NAME: SOCIAL SECURITY #: DATE OF BIRTH: ADDRESS: PHONE NUMBER: DATE OF INJURY: In order to receive benefits for my worker s compensation claim, I,, attest that the above information is true and correct. EMPLOYEE SIGNED NAME: EMPLOYEE PRINTED NAME: DATE:

8 FORMA de EMPLEADO COMPROBACION (PARA SER COMPLETADO POR EL TRABAJADOR LESIONADO) Verifique por favor que la informacion debajo de que usted se sometio a Howard que Arrienda S.a. sobre el empleo es correcto para que podamos comenzar a procesar reclamo de la compensacion de su trabajador y beneficios: Nombre: Direccion: Telefono: La fecha de Nacimiento: El Numero del seguro social: Firme Nombre: Imprima Nombre: La fecha: Para beneficiarse de las prestaciones de mi reclamo de compensación del trabajador, yo, fe de que la información anterior es verdadera y correcta. FIRMA DEL EMPLEADO: NOMBRE DEL EMPLEADO: FECHA:

9 WORKERS COMPENSATION QUESTIONNAIRE (To Be Completed by Employee) Name: Social Security Number: Street Address: Phone Number: City, State, Zip Code: Cell Number: This questionnaire is treated as a confidential document and access is limited to a need to know basis. Howard Leasing and its affiliates will retain this form on a confidential file and reserve the right to refer to the information in the event of an accident, sickness, injury or claim for worker s compensation. In the past ten (10) years have you been treated for any of the following conditions or disorders? Please answer yes or no. Broken bones, fractures or dislocations? Any joint pain or injury? Muscle, tendon or ligament problems? Feet, ankle, or knee problems? Pains, aches, numbness or weakness in the neck, shoulder, arms, hands or fingers? Strains or sprains? Back complaint/back injury? Head injury? Any other injury not mentioned? For any yes answers provided in the above section, list the details in the section below. Accident/Injury Details/Treatment Begin Date End Date Have you ever filed for Workers Compensation? Are you currently receiving Workers Compensation or Disability income? Declaration My answers relating to my medical and employment history are true and complete to the best of my knowledge. Full Name (Please Print) Signature Date

10 CUESTIONARIO DE COMPENSACIÓN LABOROAL Nombre: Dirección: Número de Seguro Social: Número de Telefono: Ciudad, Estado, Codigo Postal: Número de Celular: Este formulario es tratado como un document confidencial y accesso a el es limitado a una base de necesidad de saber. Howard Leasing y sus afiliados retendran esta informacion en un archivo confidencial y se resesrva el dereceho a referirse a este archivo en el evento de un accident, enfermendad, herida o reclamo por compensación laboral. En los pasados (10 años a sido usted tratado por alguna o las siguientes condiciones o desórdones? Por favor responda sí o no. Huesos rotos, fracturas o dislocaciones? Algun dolor a herida conyuntura? Algun problema de músculo, tendon o ligamento? Algun problema de pies, tobillo o rodilla? Algun dolor, molestia, enumecimiento o debilidad en el cuello, el hombro, los brazos, las manos o dedos? Esfuerzos o torcidos? Molestia en la espalda o herida? Herida en la cabeza? Alguna otra herida no mencionada? Por alguna respuesta que alla sido sí en la sección anterior mencione los detalles en la siguiente sección. Accidente/Herida Detalles/Tratamiento Fecha que comenzo/fecha que termino Alguna vez a reclamado Compensación Laboral? Esta acualmente reciviendo salario por Compensación Laboral o por Desabilidad? Declaración Mis respuestas relacionadas a mi historial medico y de trabajo son ciertas y completes a lo major de mi entendimiento. Nombre Completo (Letra de Molde): Firma del Empleado: Fecha:

11 WITNESS STATEMENT INJURED WORKER: CLIENT COMPANY: WITNESS NAME: REPORT DATE: WEATHER CONDITIONS: DATE & ACCIDENT TIME: NATURE OF ACCIDENT: WITNESS STATEMENT: POSSIBLE CAUSE OF ACCIDENT: To the best of my knowledge, the above statement is truth, sworn by me on this day of (month), (year). WITNESS SIGNATURE: DATE: HOME PHONE:

12 DECLARACIÓN DE TESTIGO TRABAJADOR LESIONADO: INFORME FECHA: CLIENTE EMPRESA: CONDICIONES CLIMÁTICAS: TESTIGO NOMBRE: FECHA Y ACCIDENTE TEMNE: NATURALEZA DE ACCIDENTE: Declaración de un testigo: POSIBLE CAUSA DEL ACCIDENTE: A lo mejor de mi conocimiento, la declaración anterior es verdad, bajo juramento por mí en este día de (mes), (año). FIRMA DEL TESTIGO: FECHA: TELEFONO:

13 Acknowledgment of Refusal of Medical Treatment I,, hereby acknowledge that I have refused to be medically evaluated for a work related injury I sustained on. I understand that by signing this document any future claims regarding this injury will require me to notify my supervisor immediately. I also understand that even though I require no medical treatment for this injury, I still must adhere to a mandatory post-accident drug screen. EMPLOYEE DATE DIRECT SUPERVISOR DATE WITNESS DATE

14 CONFIRMACIÓN DEL RECHAZO DEL TRATAMIENTO MEDICO Yo,, abajo firmantes reconocen que he negado a ser evaluados médicamente para una labor relacionada con lesiones sufrió en. Entiendo que con la firma de este documento las reclamaciones futuras en relación con esta lesión requerirá me notificar inmediatamente a mi supervisor. También entiendo que aunque no exigir ningún tratamiento médico para esta lesión, todavía debo adherirse a una pantalla de drogas practicadas obligatoria. FIRMA DEL EMPLEADO FECHA NUMERO DE SEGURO SOCIAL DE EMPLEADO FECHA DE LOS INCIDENTE SUPERVISOR DIRECTO FECHA FIRMA DEL TESTIGO FECHA

15 Please follow the instructions below to find an in network center to send your employee to. Please access You will come to a screen that looks like the below screen: Click on PPO Lookup in the top right hand corner.

16 The next screen will look like the following: Click search under Find a Provider.

17 The next screen will look like the following: In the drop down menu next to Select a Network, choose Workers Compensation. Select 15 miles under Maximum Distance on the drop down menu. Next enter your state and your zip code. If this is a life threatening emergency, he/she will need to go to the nearest hospital for treatment. If not, please choose the box next to Emergency Medicine and Minor Emergency/Urgent Care Center. Click on the button below labeled Find Providers.

18 The next screen will show you all available Urgent Care Centers within 15 miles of your location. It will also show a map like below: Please make sure you are sending your employees to someone in the network. Your employee MUST be drug tested at this location. If you have any questions feel free to contact Howard Leasing.

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