NEGOTIATION TECHNIQUES IN A DIGITAL LIBRARY

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Arturo Alarcón Vázquez
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1 NEGOTIATION TECHNIQUES IN A DIGITAL LIBRARY Andalusian ehealth Library Laura Muñoz-Gonzalez, Veronica Juan-Quilis MD, PhD laura.munoz.gonzalez@juntadeandalucia.es veronica.juan@juntadeandalucia.es

CENTERS OF THE ANDALUSIAN HEALTH SYSTEM Hosp. Riotinto HUELVA Hosp. Juan Ramón Jiménez Hosp. Infanta Elena Hosp. S. Juan de Dios del Aljarafe Cabimer SEVILLA CAIDB Hosp. de Jerez EP.

Valle de los Pedroches CÓRDOBA Hosp. Reina Sofía Hosp. Ntra. Sra. Puente Genil de Valme Hosp. Ntra. Sra. de la Merced Utrera EP. Hosp. de Montilla Hosp. Infanta Margarita MÁLAGA Hosp. Antequera F.

San Juan de la Cruz Hosp. Ciudad de Jaén Alcaudete Guadix GRANADA Bancelan Hosp. San Cecilio Esc. Andaluza Salud Publica Hosp. Santa Ana Sierra de Segura Hosp. de Baza Hosp. Torrecárdenas EP. Hosp. Poniente SAS Hospital Public Agency Hospital Hosp.

3 CENTERS OF THE ANDALUSIAN HEALTH SYSTEM Hosp. Riotinto HUELVA Hosp. Juan Ramón Jiménez Hosp. Infanta Elena Hosp. S. Juan de Dios del Aljarafe Cabimer SEVILLA CAIDB Hosp. de Jerez EP. Hosp Bajo Guadalquivir Hosp. Virgen Macarena CÁDIZ Hosp. de Puerto Real Hosp. Puerta del Mar Constantina Hosp. Virgen del Rocío Hosp. de la Línea de la Concepción Hosp. Punta de Europa Ecija Hosp. Valle de los Pedroches CÓRDOBA Hosp. Reina Sofía Hosp. Ntra. Sra. Puente Genil de Valme Hosp. Ntra. Sra. de la Merced Utrera EP. Hosp. de Montilla Hosp. Infanta Margarita MÁLAGA Hosp. Antequera F. Iavante Hosp. Axarquía Hosp. Virgen De la Victoria Hosp. Serranía de Ronda EP. Hosp. Hosp. Carlos Haya Costa del Sol Hosp. San Agustín EP. Hosp. Alto Guadalquivir Hosp. Virgen de las Nieves JAÉN Hosp. San Juan de la Cruz Hosp. Ciudad de Jaén Alcaudete Guadix GRANADA Bancelan Hosp. San Cecilio Esc. Andaluza Salud Publica Hosp. Santa Ana Sierra de Segura Hosp. de Baza Hosp. Torrecárdenas EP. Hosp. Poniente SAS Hospital Public Agency Hospital Hosp. La Inmaculada ALMERÍA Key High Resolution Hospital El Toyo CAIDB, Andalusian Center of Health Sciences Information & Documentation Primary Healthcare Centers and others

4 THE ANDALUSIAN HEALTH SYSTEM Public Health System for more than 8 million inhabitants More than 40 Hospitals 1,500 Primary Healthcare centers 28 Other Centers: Research, Foundations, etc. 95,000 Health professionals Government Strategy Creating a National Digital Library 2006

To coordinate the Andalusian Health Information centers.

5 ANDALUSIAN ehealth LIBRARY To obtain scientific information resources for health professionals. To help citizens to find health information. To coordinate the Andalusian Health Information centers. To establish strategic agreements with other organizations. To contribute to the development of Knowledge Management.

6 WHAT IS A DIGITAL LIBRARY? A digital library provides all the services and information resources through the Internet to a user community. All you need is.

7 CENTRAL PURCHASING Rationalization of the collection to avoid duplication. Evaluation of the journal list. Full access to journals (with no embargo). Scale economics. Access to the same information for the whole Health System. Including access to library services in Primary Healthcare. Partnership with other Institutions (national and international). Remote access.

8 UNKNOWLEDGE MANAGEMENT How to adapt our negotiation techniques and licensing process to the requirements of this central library?

9 WHAT IS THE ANDALUSIAN ehealth LIBRARY FOR PUBLISHERS?: Central Library Institutional Hospital Network Andalusian ehealth Library Academic Library Consortium Public Library

10 PROCESS OF ELECTRONIC RESOURCE CONTRACTING Negotiation and Subscription Evaluation Access Administration and Maintenance

11 PROCESS OF ELECTRONIC RESOURCE CONTRACTING Identifying Needs Negotiation Analysis of Offers Acceptance Contracting procedure License study: compulsory

YEAR 2006 975 journals 6 databases 4 Licenses 1

12 YEAR journals 6 databases 4 Licenses 1 Contract with an agency Concern: Healthcare Needs

13 YEAR subscribed titles + 1,546 Open Access journals, 8 databases and other scientific resources 25 Licenses Direct negotiation with publishers Only two of our titles are subscribed through an agency Concern: Research, Teaching, Forensic, Legal and Healthcare Needs

14 YEAR 2014 Remote Access Institutional Repository Is this included in licenses? Whole staff of the Andalusian Health System Statistics Course packs Inter-library Loan

15 YEAR 2006 Number of subscribed titles Backfiles Price Payment terms

16 YEAR 2014 YEAR 2014 General access Access system Nº of titles Backfiles Perpetual access Price Payment Terms Interests on unpaid amounts Inter-library loan Course Packs Title withdrawal Spanish legislation Taxes Renewal Statistics Rescision clause Confidentiality clause (eliminate) Process finished in June

RESULTS 2006-2011 Cost-Effectiveness and Economies of Scale - The only intermediary for contracting Health Information Resources for the System. It represents a saving percentage of 25.

17 RESULTS Cost-Effectiveness and Economies of Scale - The only intermediary for contracting Health Information Resources for the System. It represents a saving percentage of 25.42% compared with subscription costs if hospitals had continued their individual contracting. - Health resources accessible for small and big hospitals as well as primary health care centres.

21 This is an initiative which allows institutions to significantly increase the quality of services delivered to professionals and patients/citizens while saving considerable financial resources: it is a real "best value for money" undertaking. EPSA 2013 Evaluation Summary Notes

22 THANK YOU!

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