1 June 2010 ISOC-ECC ACCOUNTS ISOC-ECC has its accounts at Barclays Barcelona, as agreed by the first ISOC-ECC elected Excom. Contact at Barclays Barcelona: Santiago Tomeo Eguillor Director Barclays Bank, S.A. C/ Numancia, Barcelona T / F At 10 th June 2010, ISOC-ECC has two accounts and a deposit: Accounts Account number / Name Available balance (a) CTA.C. EUROS 1,85 (b) CTA. ALTA REMUNERAC ,50 Total: 4.947,35 Deposits Account number / Name Balance (c) DPTO.MULT.18M EMPR ,00 Total: ,00 TOTAL ,35 Current account (a) is only active as a deposit s auxiliary account. Current account (b) is the working account for ISOC-ECC. Since 2008 both accounts don t pay bank expenses and (b) generates interests incomes. The actual deposit (c) was opened in order to avoid losing money with inflation. The deposit reference is DPTO.MULT.18M EMPR. and it has the following characteristics: - Annual percentage rate (A.P.R.): 1,67000 % - Nominal interest rate: 1,68000 % - Opening date: Term: 18 months - Closing date: Interest settlement: 18 months
2 The term finishes on January 2011, but the deposit could be withdrawn in October 2010 collecting the generated interests without having to pay any commission fee. Interests would be paid at the end of the term or at the deposit s withdrawal. Interests still to be paid are estimated to be around euros. Prior to this deposit we opened another one called Depósito 535 (5,35% interest rate). This 9 months deposit was opened on September 2008 with euros and cancelled on June It generated 1.566,99 euros of net incomes. BALANCE Year Concept Paid in Paid out Balance 2006 Transfer by Catalan sponor 4.640, , ISOC-ECC General Assembly in Barcelona 1.450, , ISOC-ECC brochures 208, , Bank expenses 45, , Transfer by Catalan sponsor , , Gross income generated by deposit's interest 1.909, , Taxes paid for deposit's interest 343, , Net interests generated by current account 86, ,35 TOTAL INCOMES Transfer by Catalan sponsor , Net interests generated by deposit 1.566, Net interests generated by current account 86,55 TOTAL INCOMES ,55 TOTAL EXPENSES 2006 ISOC-ECC GA 1.450, ISOC-ECC brochures 208, Bank expenses 45,56 TOTAL 1.705,20 BALANCE ,35
3 OTHER LEGAL ASPECTS July 2003: ISOC-ECC Memorandum of Understanding was signed by 18 European Chapters. January, 2006: ISOC-ECC s Memorandum of the Association presented to the Spanish authorities. It was signed by the chapters with elected representatives: ISOC-Wallonie, ISOC-Slovenia and ISOC-Catalonia. ISOC-ECC is registered in the Spanish Registro Nacional de Asociaciones (National Association Registry) since May 26 th, It is registered at Grupo:1 / Sección: 1 / Número Nacional: The rest of the European Chapters, specially those with elected members in the Excom, still need to be legally incorporated in the legal entity registered in Spain. Afterwards a notification of the replacement of the Executive Committee should also be sent to the Spanish Associations Registry. Notification should be signed by the former Excom members and new elected members. Former excom (the second one) was not formally legalized. ISOC-ECC has a provisional VAT number, we still need to get a permanent number and define which are all the fiscal obligations.
4 ISOC-ECC General Assembly Financial report BALANCE Concept Paid in Paid out Balance 19/10/2006 Transfer by Catalan sponor 4.640, ,00 23/10/2006 Hotel Rivoli (ISOC-ECC GA) 918, ,94 23/10/2006 Bank expenses 3, ,65 07/11/2006 Bank expenses 0, ,85 02/01/2007 Dinner (ISOC-ECC GA) 186, ,67 02/01/2007 Bank expenses 3, ,38 02/01/2007 ISOC-ECC brochures 208, ,58 02/01/2007 Bank expenses 3, ,29 02/01/2007 Hotel Mr. Briz (ISOC-ECC GA) 154, ,29 02/01/2007 Bank expenses 3, ,00 08/01/2007 Bank expenses 1, ,80 23/02/2007 Transfer by Catalan sponsor , ,80 07/03/2007 Bank expenses 0, ,40 09/04/2007 Bank expenses 10, ,40 09/07/2007 Bank expenses 10, ,40 08/10/2007 Bank expenses 10, ,40 15/12/2007 Catering (ISOC-ECC GA) 192, ,80 TOTAL INCOMES TOTAL EXPENSES BALANCE Transfer by Catalan Government ,00 ISOC-ECC GA 1.450,84 ISOC-ECC brochures 208,80 Bank expenses 45,56 TOTAL 1.705, ,80
5 Proposal for discussion of the ISOC-ECC Business model prepared by the ISOC-ECC Executive Committee November 2004
6 I. Justification of the business model ISOC-ECC will not be able to develop any business (promotion and coordination of ISOC-ECC chapter s joint projects) if it first doesn t become a legal entity with a fiscal number, official headquarters and a bank account at its name. This brief analysis of the business model is based on the need for a legal entity. It is also based on the need for a call for candidates procedure to democratically and transparently select the best offer to host the legal enitity of ISOC-ECC. According to these ideas different levels of financial needs have been established: 1. Needed and urgent outlay: establishment of legal entity 2. Very desirable outlay: office with a part time secretary, travel and representation costs for the Executive Committee. 3. Desirable outlay: part time coordinator and webmaster, server/s, audio and video conference utilities, technical assistance and other costs. 4. This brief and initial report does not include many other costs related to activities that have been considered to be part of a second phase of institutional development.
7 II. ISOC-ECC envisaged financial needs 1 NEEDED FINANCIAL OUTLAY INITIAL ANNUAL Establishment of legal entity Establishment of ISOC-ECC legal entity Management, bank costs and taxes of the legal entity NEEDED: TOTAL AMOUNT VERY DESIRABLE FINANCIAL OUTLAY INITIAL ANNUAL Office with a part time secretary Office. Rent costs Part time secretary computer Telephone, fax-scanner Internet connection Telephone costs (office) Design and impression of promotional brochures Other office material: ink, paper, etc. 720 Travel and representation costs for the Ex. Com Travel expenses (2 trips a year for the 4 Executive Committee members/1 trip=500 euros) Design and impression of business cards (Executive Committee/4 persons) VERY DESIRABLE: TOTAL AMOUNT The amounts are based on the approximate prices in Barcelona.
8 DESIRABLE FINANCIAL OUTLAY INITIAL ANNUAL Part time coordinator and webmaster Part time coordinator-head of office Part time Webmaster Telephone costs (coordinator) Travel expenses (2 trips a year for the coordinator/1 trip=500 euros) Servers Servers Internet connexion of the servers Occasional technical assistance Office with video and audio conference utilities Video & audio conference utilities (office) Occasional technical assistance for the video conference utilities Technical assistance Occasional assistance of a graphic designer Occasional assistance of a web programmer Operational costs and others Telephone costs (Executive Committee/4 members/1 member=200 euros month) Translation costs Operational costs: projects and events DESIRABLE: TOTAL AMOUNT SUMMARY INITIAL ANNUAL NEEDED: TOTAL AMOUNT NEEDED + VERY DESIRABLE: TOTAL AMOUNT NEEDED + VERY DESIRABLE + DESIRABLE: TOTAL AMOUNT
9 III. Possible financial sources Chapter's fee It has been considered that to keep the maximum independence of the Council it would be possible and convenient for ISOC-ECC to collect a membership fee from its members. The proposal is to collect a fee of euros a year for every chapter. Taking into account that the Council has now 19 voting members (18 voting chapters+1 ISOC ex-officio voting chapter) and 2 associate members, this fee will allow ISOC-ECC to collect euros a year. This amount and the proposed structure will make chapter s members the most important financial source of the Council. Hosting chapter The concept of the hosting chapter comes from the idea that ISOC-ECC will launch a call for candidates among its chapter members to select the best option to host the legal entity of the Council. This system will allow the Council to rapidly and effectively solve most of its legal, material and financial needs. The amount that is supposed to be covered by the hosting chapter may seem too high, but it should be considered that this amount is not necessarily to be paid in cash, it can mainly be paid in services, that most chapters already have at their disposal: the costs of renting the office, costs related to the servers and those related to the video and audio conference utilities. ISOC and European Union founding ISOC should help the Council, covering at least all the work, material and travel expenses needed by the ISOC Representative in the Executive Committee of ISOC- ECC, it should also pay the membership fee for the ex-officio voting member. ISOC and the European Union should also help funding the costs related to the establishment of pan-european open source information and communication system, as well as the operational activities directly related to the institutions policies and goals. Private sector founding It has also been considered to allow donations and sponsoring of the private sectors, as long as the Council keeps its independence and doesn t affect its freedom of expression. Project coordination services The Council should be paid when working in projects that allow it. ISOC-ECC chapters donations Council members will be allowed and encouraged to make donations other than the named regular fee.
10 IV. Distribution of the financial sources NEEDED INITIAL ANNUAL % VERY DESIRABLE INITIAL ANNUAL Hosting chapter ,00 Chapter's fee ,55 Hosting chapter ,45 TOTAL ,00 TOTAL ,00 % DESIRABLE INITIAL ANNUAL % TOTAL INITIAL ANNUAL ISOC funding ,25 Chapter's fee ,53 EU funding ,25 Hosting chapter ,38 Chapter's fee ,15 ISOC funding ,13 Hosting chapter ,12 EU funding ,13 Private sector funding ,10 Private sector funding ,45 Project coordination services ,08 Project coordination services ,16 ISOC-ECC chapters funding ,05 ISOC-ECC chapters funding ,23 TOTAL ,00 TOTAL ,00 % Membership fee will be euros per year or 142, 67 euros per month. This would give the Council a minimum annual budget of euros. The members of the Council will be the most important financial source of ISOC-ECC (28, 53%). This will guarantee its independence. The hosting chapter will become the second financial source with an annual donation of euros. Nevertheless, as it has been said, this donation will be mostly made in kind, in the form of services. This two main financial sources count for more than half of the budget (52, 92%). It will represent the initial amount ( euros) to start business. It will cover 100% of the needed and very desirable outlay. It will also cover 27% of the desirable outlay. If the call for candidates doesn t have the predicted result, the membership fee cushion still leaves enough space of manoeuvre to cover the needed and very desirable outlay categories.
11 V. Time table for implementation November. Questions regarding the amendments of the MoU should beclarified by ISOC. Action: Exom send letter to ISOC (Excom liaison officer) November. ISOC should designate its representative in the Executive Committee (Excom) of ISOC-ECC. Action: Excom send reminder letter (Excom chair) November. To legally start its term in office, the Excom should call for a General Assembly. The Excom should decide which chapter hosts this first General Assembly, and the participation and voting means: traditional/ /audio conference/video and audio conference. Action:Excom sends invitation to the chapter December. The Excom should send invitation one month in advance with the date, place and agenda of the General Assembly. The agenda should include, at least, the following items that seek decisions: o ISOC-ECC legal entity. o Call for candidates for election of the hosting chapter. o ISOC-ECC Membership fee. o Creation of Committee to follow up the call procedure for candidates. Action: Excom launch enquiry about the General Assembly on the list for advance agreements. January. Call for candidates procedure start. o January. Agreement on the terms and conditions for the call for candidates. o February and March.Preparation and presentation of the candidatures. o Voting and selection of the best candidature. April Action: Excom launch the call June-July. Establishment of the legal entity. Excom could start implementing the proposed business model. Action: close of the action
12 CERTIFICADO DE ACUERDO DE LA JUNTA DE ISOC-ECC SOBRE LA CUENTA BANCARIA Y LOS DERECHOS DE FIRMA Borka Dzonova Jerman Blazic, de nacionalidad eslovena y con pasaporte nº P y domicilio en Pod Lovrencem 14, Brezovica, Eslovenia; disponiendo asimismo de un NIF español nº M C. Como Presidenta de la asociación sin ánimo de lucro denominada Internet Society European Chapters Coordinating Council (ISOC-ECC), con NIF provisional nº G y domicilio en c/ del Carme 47 de Barcelona. CERTIFICA, Que tal y como consta en el acta de la reunión celebrada el 17 de mayo de 2006, la junta de ISOC-ECC ha adoptado los siguientes acuerdos: 1. Abrir una cuenta bancaria a nombre de la asociación. 2. Nombrar como administradores con derecho a firma en dicha cuenta a: - Rudi August Vansnick, de nacionalidad belga, con pasaporte nº EF y domicilio en Dendermondesteenweg 143, Destelbergen, Bélgica, y a - Andrés Oliva Llinás, de nacionalidad española, con DNI nº Q y domicilio en c/maquinista 54 de Barcelona, España. 3. Las operaciones, siempre que sean menores a euros, podrán realizarse con firma indistinta, mientras que a partir de esa cifra se requerirá la firma mancomunada de ambos administradores. PARA QUE ASI CONSTE FIRMA Borka Dzonova Jerman Blazic 20 de mayo de 2006, Brezovica, Eslovenia - c/ Carme 47, 08001, Barcelona, Spain. Tel Fax:
13 CERTIFICADO DE ACUERDO DE LA JUNTA DE ISOC-ECC SOBRE LA CUENTA BANCARIA Y LOS DERECHOS DE FIRMA Borka Dzonova Jerman Blazic, de nacionalidad eslovena y con pasaporte nº P y domicilio en Pod Lovrencem 14, Brezovica, Eslovenia; disponiendo asimismo de un NIF español nº M C. Como Presidenta de la asociación sin ánimo de lucro denominada Internet Society European Chapters Coordinating Council (ISOC-ECC), con NIF provisional nº G y domicilio en c/ del Carme 47 de Barcelona. CERTIFICA, Que tal y como consta en el acta de la reunión celebrada el 15 de octubre de 2006, la junta de ISOC-ECC, debido a las limitaciones técnicas del servicio de banca electrónica del Barkleys Bank, ha adoptado los siguientes acuerdos: 1. Confirmar como administradores con derecho a firma en dicha cuenta a: - Rudi August Vansnick, de nacionalidad belga, con pasaporte nº EF y domicilio en Dendermondesteenweg 143, Destelbergen, Bélgica, y a - Andrés Oliva Llinás, de nacionalidad española, con DNI nº Q y domicilio en c/maquinista 54 de Barcelona, España. 2. Las operaciones podrán realizarse con firma indistinta sin limite de cantidad. PARA QUE ASI CONSTE FIRMA Borka Dzonova Jerman Blazic 20 de octubre de 2006, Brezovica, Eslovenia - c/ Carme 47, 08001, Barcelona, Spain. Tel Fax: