FIELD TRIP CHECK LIST

Transcripción

1 EASTLAKE HIGH SCHOOL FIELD TRIP CHECK LIST SUBMIT ALL FORMS TO THE ASB OFFICE FIRST Group Attending: Date of the Event: Destination: Teacher/Advisor: Today s Date: For Out of State Field trips include an Itinerary for each day of your field trip. Out of State Field trips and those over two nights will need board approval. The application must be submitted at least two months (sixty calendar days) in advance of the planned trip. - Request for Excursion/Field Trip -Form No (Original) Assumption of Potential Risk and Release of Liability agreement for Voluntary Activity(Parent Permission for Student Participation) (Copy of Master) - Hold Harmless Agreement -Form No (Copy of Master) - Parent/Teacher Permission (If Applicable - Copy of Master) - Bus Requisition/Charter Confirmation Copy to Mrs. Anglin (ASB) - Driver Information Sheet -Form No (If Applicable) Rental Car Drivers Included Copy of Drivers License/Insurance Card - Adult Participation -Form No (If Applicable) - Myers-Stevens Insurance (If Applicable) Out of Country Required - Leave of Absence Form (If Applicable) - Copy of this packet for YOUR records Approved By: Mr. Lopez ~ Assistant Principal, Student Activities Final Approval: Hector Espinoza ~ Principal

2 SWEETWATER UNION HIGH SCHOOL DISTRICT REQUEST FOR EXCURSION/FIELD TRIP Date SCHOOL DEPARTMENT Trip Information 1. Sponsoring agency/group 2. In the event of a potential Revocation of District Authorization for Excursion/Field Trip, the following are the two key contacts the Superintendent and/or his designee may direct all correspondence to: Name: Hm. # Wk. # Name: Hm. # Wk. # 3. Destination (Attach itinerary if more than one stopover is involved) 4. Expected day/time of departure 5. Number of overnight stays Comment 6. Number of days of travel Comment 7. Expected day/time of return 8. Purpose (Goals/objectives with clear indication of relationship of the proposed field trip to the district course of study. Attach separate sheet if necessary) 9. Certificated staff member responsible 10. Number of participants (Less adult chaperones) 11. Number of adult chaperones, less certificated staff member responsible 12. Transportation will be provided by: District bus Commercial carrier (Charter Bus) Private vehicle* *If using a private vehicle, please complete Driver Information Sheet (Form , Exhibit 4) and submit to the Office of Fiscal Services. 13. If by commercial carrier*, the company providing transportation: *You may only use a commercial carrier that has been approved by the board of trustees. 14. Projected costs: Total Per participant Funding Source (i.e. Cat./Grant.) 15. Insurance: Health Insurance: Policy Number: Carrier Form No Exhibit 1 1

3 Student Accident Insurance: Amt. of Coverage $ Carrier 16. The following has been complied with or will be complied with prior to departure: I. For one-day excursion/field trips, within the state, principal s approval required; Application must be submitted at least 10 schools days in advance of the trip. (please complete the following) a. Parent permission slip for student participation on file exempting the district from all financial responsibility. b. Adequate optional illness, accident and death insurance provided for all participating students and adults. (Supplemental Health/Accident Insurance available for a nominal fee through provider of student accident insurance.) c. If out of country, written assurance of sufficient funds to cover all travel and expenses, executed and filed. d. Written assurance that no student will be excluded from excursion or field trip because of lack of sufficient funds. e. If absence from school is involved, plan for academic make-up formulated and filed with the principal(s). Copy of make-up plan attached. II. For overnight excursion/field trips, within the state, of no more than two nights and three days, the Superintendent or his/her designee approval required. Application must be submitted at least one month (30 calendar days) in advance of trip. (please complete the following) a. Parent permission slip for student participation and Hold Harmless Agreement & Agreement Not to Sue Re: Revocation of District Authorization on file exempting the district from all financial responsibility. b. Adequate optional illness, accident and death insurance provided for all participating students and parents. (Supplemental Accident Insurance available for a nominal fee through provider of student accident insurance.) c. Required liability insurance provided when using private vehicle and commercial carrier. d. Assurance that no student will be excluded from excursion or field trip because of lack of sufficient funds, executed and filed. e. If absence from school is involved, plan for academic make-up formulated and filed with the principal(s). Copy of make-up plan attached. f. If appropriate, fund-raising plans, including methods of accounting for funds, paying expenses of those unable to pay their own, and returning monies not used for the purpose specified by contributions, formulated. Copy of fund-raising plans attached. III. For field trips involving three or more nights and/or out-of-state, Board of Trustees approval required; Application must be submitted at least two months (60 calendar days) in advance of the trip. (please complete the following) Form No Exhibit 1 2

4 a. Parent permission slip for student participation and Hold Harmless Agreement & Agreement Not to Sue Re: Revocation of District Authorization on file exempting the district from all financial responsibility. b. If out-of-state, statement specifying public funds will not be utilized for anything other than salaries, executed and filed. c. If out-of-state, waiver of claims and hold harmless agreements executed by each adult and parent or guardian of each student participating in the field trip, and filed. d. Adequate optional illness, accident and death insurance provided for all participating students and parents. (Supplemental Accident Insurance available for a nominal fee through provider of student accident insurance.) e. Required liability insurance provided when using private vehicle and commercial carrier. f. If out-of-country, assurance of sufficient funds to cover all travel and living expenses, executed and filed. g. Assurance that no student will be excluded from excursion or field trip because of lack of sufficient funds, executed and filed. h. If out-of-state, assurance that sufficient cancellation insurance has been investigated and Hold Harmless Agreement & Agreement Not to Sue Re: Revocation of District Authorization (Form No ) is on file exempting the district from all financial responsibility in the event the activity is cancelled. i. If absence from school is involved, plan for academic make-up formulated and filed with the principal(s). Copy of make-up plan attached. j. If appropriate, fund-raising plans, including methods of accounting for funds, paying expenses of those unable to pay their own, and returning monies not used for the purpose specified by contributions, formulated. Copy of fund-raising plans attached. Person proposing excursion/field trip: Principal: Additional authority, of other than principal: Form No Exhibit 1 3

5 SWEETWATER UNION HIGH SCHOOL DISTRICT PARENT PERMISSION FOR STUDENT PARTICIPATION IN OFF-CAMPUS SCHOOL-SPONSORED EVENTS Name:, has my permission to attend (activity/event) which will take place at Date of event: Depart time: Return time: Class or group attending Teacher/leader If traveling by automobile, Name of driver/drivers Method of transportation License # D.L. # 1. I understand that all students going on this trip will be responsible in for their conduct to the bus driver, to teachers or adult sponsors. It is further understood that students will go and return from the event on the transportation provided and that every reasonable caution will be maintained on the trip. 2. I hereby acknowledge that I have been advised that the activities involved in this excursion/field trip or event are are not considered by the district to be of high risk to the participants. Education Code provides as follows: All persons making the field trip or excursion shall be deemed to have waived all claims against the district or the State of California for injury, accident, illness, or death occurring during or by reason of the field trip or excursion. All adults taking out-of-state field trips or excursions and all parents or guardians of pupils taking out-of-state field trips or excursions shall sign a statement waiving such claims. In accordance with this statute, and in consideration of my son/daughter s participation in said field trip or excursion, I hereby release the Sweetwater Union High School District, its officers, employees and agents from and waive all claims for injury, accident, illness, death or property damage occurring during or by reason of said field trip or excursion, and arising from any cause whatsoever, including illegal acts of third parties, terrorism, or act of war, except for any claims based upon the fraud, willful injury to a person, property, or violation of law by the District, its officers, employees and agents, and further agree to indemnify and hold harmless the District, its officers, employees and agents from any claims and actions for damage or injury which any person may assert by reason of my son/daughter s conduct while participating in said field trip or excursion. In the event of any of any illness or injury to my son/daughter, I hereby consent to whatever x-ray, examination, anesthetic, medical, dental or surgical diagnosis or treatment and hospital care from a licensed physician and/or surgeon as deemed necessary for my son/daughter s safety and welfare. I agree that the resulting expenses will be my responsibility. - - Signature of Parent(s)/Guardian(s)/Caregiver(s) Cellular telephone# to contact Date Parent or Guardian during event Health Insurance Company Policy Number Form No: Exhibit 2

6 SWEETWATER UNION HIGH SCHOOL DISTRICT CONSENTIMIENTO DE LOS PADRES PARA PARTICIPACIÓN DEL ALUMNO(A) EN EVENTOS FUERA DE LA ESCUELA PATROCINADOS POR LA ESCUELA Nombre:, tiene mi permiso para asistir/participar en (evento o actividad) Que tendrá lugar en Fecha del evento: Clase o grupo que asistirá: Hora de salida: Maestro o encargado: Hora de regreso: Método de transporte: Si viaja por automóvil, nombre del chofer(es) y número de licencia Número de la licencia de manejar 1. ڤ Entiendo que todos los alumnos que van en este viaje, responderán de su conducta al chofer del autobús, maestro o patrocinadores adultos. Además, entiendo que los alumnos irán al evento y regresarán del mismo en el transporte proporcionado, y que durante el viaje, se tomarán todas las precauciones necesarias. 2. Reconozco que se me ha informado que el distrito considera que las actividades del evento, viaje, paseo o excursión en que participará el alumno(a) son no son de alto riesgo para el participante. El Código de Educación provee lo siguiente: Se considera que todas las personas participantes en este viaje, paseo o excursión renuncian a toda demanda en contra del distrito o del Estado de California por lesiones, accidente, enfermedad o muerte que ocurriese durante o debido al viaje, paseo o excursión. Todo adulto que participe en viajes, paseos o excursiones fuera del estado, y todos los padres o tutores de alumnos participantes en viajes, paseos o excursiones fuera del estado, firmarán una declaración de renuncia a dichas demandas. De acuerdo a este estatuto, y en consideración de la participación de mi hijo(a) en dicho paseo, viaje o excursión, yo libero de toda responsabilidad al Sweetwater Union High School District, sus oficiales, empleados y agentes, y renuncio a toda demanda por lesiones, accidente, enfermedad, muerte o daños a propiedad que ocurran durante o por razón del paseo, viaje o excursión, y que surjan de cualquier causa, incluyendo actos ilegales de terceros, terrorismo, o actos de guerra, excepto de toda demanda basada en fraude, lesiones o daño intencional a persona(s) o propiedad, o por violación a las leyes por el distrito, sus empleados y agentes; además estoy de acuerdo en indemnizar y liberar de responsabilidad al Distrito, sus oficiales, empleados y agentes de toda demanda y acción por daños o lesiones que cualquier persona podría afirmar por razón de la conducta de mi hijo(a) durante su participación en dicho viaje, paseo o excursión. En caso que mi hijo(a) se lesionara o enfermara, otorgo mi consentimiento para que reciba la atención médica necesaria (radiografías, examen, anestesia, tratamiento médico, dental o diagnóstico para cirugía y hospitalización por parte de un médico o cirujano con licencia para practicar su profesión, según se considere necesario para la seguridad y bienestar de mi hijo(a). Estoy de acuerdo en responsabilizarme de los gastos surgidos. Firma del padre o tutor Fecha Nombre de la companía del seguro de salud Número de la póliza Form No: (Spanish) Exhibit 2

7 Sweetwater Union High School District ASSUMPTION OF POTENTIAL RISK AND RELEASE OF LIABILITY AGREEMENT FOR VOLUNTARY ACTIVITY Cocurricular Extracurricular Club ROP On Campus Off Campus Education Code provides that any person attending a field trip or excursion must waive all claims against the school district and the State of California for injury, accident, illness, or death occurring during or by reason of the field trip or excursion. Accordingly, I hereby waive all claims, which I may have against Sweetwater Union High School District, its officers, agents, and employees for injury, accident, illness, or death occurring during or by reason of the activity described below. INSTRUCTIONS: THIS FORM IS INTENDED FOR TRIP PARTICIPANTS SUCH AS STUDENTS, PARENTS, AND APPROVED GUESTS. I, (Participant s Full Name), have voluntarily decided to allow my child/or myself to participate in the activity or activities shown below: Description of activity: Date(s) of activity: Time of Activity: A.M. P.M. to A.M. P.M. Location: Name of Sponsoring School or Club: If activity is off campus, transportation will be by: School bus Charter Bus Private Auto Walking Airline Other District policy states that students are not allowed to transport other students to or from activities. 1. Acknowledgement of Voluntary Participation. I, and/or participant, understand and acknowledge that my child s or my participation is NOT required by the School District, and that I voluntarily authorize participation in the above activity. 2. Assumption of Risk. I, and/or participant, understand and acknowledge that in order to participate in this activity I agree to assume liability and responsibility for any and all potential risks that may be associated with my participation therein. The activity or activities may be physically demanding, and despite reasonable precautions taken by the School or District, or any of their officers, agents, or employees, to protect the participant, there are certain risks of personal injury and/or illness inherent in the activity, and that these may include but not limited to: *Sprains/strains *Communicable diseases *Fractured bones *Unconsciousness *Head, face, or dental injuries *Loss of eyesight *Paralysis *Disability or death *Drowning Other: *Seizures I, and/or participant, hereby acknowledge my intention to assume all risks stated above, including others not shown that may arise in connection with the activity. 3. Release From Liability. I, and /or participant, hereby voluntarily release, discharge, waive, and relinquish any and all claims or causes of action against Sweetwater Union High School District, its officers, agents, or employees for all losses, including personal injury or illness, temporary or permanent, wrongful death, property damage or disappearance, or expenses of any kind, that may arise from participant s engagement in, or activities related to the subject event(s), except where the primary cause of the loss is determined to be the gross negligence of the District, or any of its officers, agents, or employees. I ACKNOWLEDGE THAT I HAVE READ THE FOREGOING INFORMATION AND AM FULLY AWARE OF THE EFFECT OF SIGNING THIS AGREEMENT. Medical Authorization: In the event of an accident or sudden illness, the school district has my permission to render whatever emergency medical treatment might be deemed necessary for my child. ( ) Date Signature of Parent or Adult Participant Home Phone Number ( ) Date Signature of Student (if over 18 years of age) Work or Cell Number Sweetwater Union High School District programs and activities shall be free from discrimination based on age, gender, gender identity or expression, or genetic information, sex, race, color, religion, ancestry, national origin, ethnic group identification, marital or parental status, physical or mental disability, sexual orientation; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. SUHSD Board Policy 0410

8 Sweetwater Union High School District ACEPTACIÓN DE RIESGO POTENCIAL Y EXHONERACIÓN DE RESPONSABILIDAD ACUERDO PARA REALIZAR ACTIVIDAD VOLUNTARIA Co curricular Extracurricular Club ROP En el campus Fuera del campus El artículo del Código de Educación establece que toda persona que asista a un paseo o excursión debe renunciar a todo reclamo contra el distrito escolar y el Estado de California por lesión, accidente, enfermedad o muerte que ocurra durante o por motivo del viaje o excursión. Por consiguiente, por medio de la presente renuncio a todo reclamo, que yo pudiera tener en contra del distrito Sweetwater Union High School District, sus funcionarios, agentes y empleados por lesión, accidente, enfermedad o muerte que ocurran durante o a consecuencia de la actividad que se describe a continuación. INSTRUCCIONES: EL PRESENTE FORMULARIO FUE ELABORADO PARA LAS PERSONAS QUE PARTICIPAN EN VIAJES O EXCURSIONES. LOS CUALES PUEDEN SER ALUMNOSM PADRES DE FAMILIA, Y PERSONAS AUTORIZADAS. Yo, (Nombre completo de la persona que participa), he decidido de manera voluntaria autorizar a mi hijo (a) o permitirme participar en la (s) actividad (es) indicadas a continuación: Descripción de la actividad: Fecha (s) de la o las actividades: Hora de la actividad: A.M. P.M. a A.M. P.M. Ubicación: Nombre de la escuela o club que patrocina el evento o actividad: Si la actividad es fuera del campus, el servicio de transporte será por: autobús escolar autobús alquilado automóvil particular caminando aerolínea otro La política del Distrito establece que no se permite que los alumnos transporten a otros compañeros a o de regreso de dichas actividades. 1. Acuerdo para realizar actividad voluntaria. Yo, o la persona que participa, entiendo y reconozco que el distrito escolar NO requiere la participación de mi hijo (a) o mi participación, y que yo voluntariamente autorizo la participación en la actividad anterior. 2. Aceptar el riesgo. La persona que participa y un servidor entendemos y sabemos que, para participar en dicha actividad, estoy de acuerdo en asumir la responsabilidad de todo riesgo potencial que pudiera asociarse con mi participación de acuerdo a lo antes mencionado. La o las actividades pueden ser físicamente extenuantes y, a pesar de las precauciones tomadas por el distrito escolar, o funcionarios, representantes, o empleados del distrito, para proteger a las personas que participan, existen ciertos riesgos de lesión personal, o enfermedad inherentes en dicha actividad, las cuales pueden incluir sin limitarse a: *Esguince *Enfermedades contagiosas *Huesos fracturados *Pérdida del conocimiento *Lesiones de la cabeza, rostro, o dentales *Pérdida de la vista *Parálisis *Discapacidad o muerte *Ahogamiento Otro: *Convulsiones La persona que participa o yo, por medio de la presente reconozco mi intención de asumir todos los riesgos mencionados anteriormente, incluyendo otros no especificados que puedan surgir en relación con dicha actividad. 3. Exoneración de responsabilidad. La persona que participa o yo, por medio de la presente, exoneramos y renunciamos de manera voluntaria a cualquier reclamo o causas de acción contra el distrito Sweetwater Union High School District, o funcionarios, representantes, o empleados del distrito por las pérdidas, que incluyen lesiones personales o enfermedad, temporal o permanente, muerte por negligencia, daños a la propiedad, o desaparición, o gastos de cualquier tipo, que pudieran derivarse de la participación de la persona en todo tipo de actividades relacionadas con el o los eventos, excepto si se determina que la causa principal de la pérdida es negligencia total por parte del Distrito, o sus funcionarios, representantes, o empleados. ADMITO QUE LEÍ LA INFORMACIÓN ANTERIOR Y QUE ESTOY CONSCIENTE DE LAS IMPLICACIONES DE FIRMAR EL PRESENTE ACUERDO. Autorización médica: En caso de un accidente o enfermedad repentina, el distrito escolar cuenta con mi autorización para preoveer cualquier tratamiento médico de emergencia que juzgue necesario para mi hijo (a). ( ) Fecha Firma de los padres o del adulto que participa Núm. telefónico de la casa ( ) Date Firma del alumno (si es mayor de 18 años de edad) Núm. telefónico del trabajo o móvil Los programas y actividades del distrito Sweetwater Union High School District estarán libres de discriminación basada en edad, género, identidad o expresión de género, o información genética, sexo, raza, color, religión, ascendencia, origen nacional, identificación con un grupo étnico, estado civil, discapacidad física o mental, orientación sexual; o por la percepción de una o más de dichas características, o la asociación con una persona o grupo con una o más de dichas características percibidas o reales. Política 0410 del Consejo de SUHSD.

9 SWEETWATER UNION HIGH SCHOOL DISTRICT Hold Harmless Agreement and Agreement Not to Sue Regarding Revocation of District Authorization I, the undersigned, declare that it is my desire to allow my child(ren),, to participate in the planned excursion or field trip to on,. I am aware that it is possible that the District authorization for the planned excursion or field trip may be revoked or withdrawn at the discretion of the Superintendent due to concerns for student safety or other circumstances or events. I understand that a cancellation may occur even after all required deposits have been paid and all arrangements have been made. I understand that the Sweetwater Union High School District recommends that I investigate travel cancellation insurance and I understand that it is my responsibility to do so. In the event of a revocation, I am aware that the Sweetwater Union High School District, its board members, officers and employees would not be responsible for reimbursing any money to me or any other person or entity who has contributed money or time to fund my child(ren) costs for the planned excursion or field trip. In exchange for the right to register my child(ren) to participate in the planned excursion or field trip identified above, I hereby agree that I, my heirs, legal representatives and assigns do release, discharge and will hold harmless and not sue the Sweetwater Union High School District, its officials, employees, representatives, agents, servants or volunteers, for any liability, claims, damages, expenses, actions or costs suffered by me in raising, giving, granting, loaning or donating funds or items to support the participation of my child(ren) in the excursion of field trip. I also agree to indemnify the Sweetwater Union High School District for claims by any person or entity arising from their participation in a fundraising or giving, granting, loaning or donating funds or items to support the participation of my child(ren) in the excursion or field trip. I HAVE CAREFULLY READ THIS HOLD HARMLESS AGREEMENT AND AGREEMENT NOT TO SUE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT IT IS A FULL RELEASE OF ALL RIGHT TO DEMAND REIMBURSEMENT OR SUE IN CONNECTION WITH EXPENSES INCURRED OR FUNDS RAISED IN CONNECTION WITH THE PLANNED EXCURSION OR FIELD TRIP IDENTIFIED ABOVE. I SIGN IT OF MY OWN FREE WILL. Print Name Mother: Print Name Father: Signature: Signature: Address: Date: (Street) (City) (State) (Zip) Home Phone: Form No (Risk Management) Exhibit 5

10 SWEETWATER UNION HIGH SCHOOL DISTRICT Acuerdo de mantener indemne y de no demandar en cuanto a la revocación de la autorización emitida por el distrito Yo, el suscrito, declaro que deseo que mi hijo (s),, participe en la excursión organizada a el de. Comprendo que s posible que la autorización del distrito para la excursión o paseo organizado puede ser revocada a discreción del superintendente debido a inquietudes relacionadas con la seguridad estudiantil u otras circunstancias o hechos. Comprendo que el evento puede cancelarse incluso después de coordinar el evento y pagar los depósitos. Comprendo que el distrito Sweetwater Union High School District recomienda que investigue la compra de un seguro de cancelación y entiendo que adquirir dicho seguro es mi responsabilidad hacerlo. En caso de cancelación, estoy consciente que el distrito Sweetwater Union High School District, los miembros del concejo, funcionarios y empleados del distrito no serán responsables de rembolsar el dinero a un servidor y a toda persona o entidad que haya contribuido con tiempo o dinero para solventar el costo de la participación de mi hijo (s) en la actividad antes mencionada. A cambio del derecho a inscribir a mi hijo (s) para participar en la excursión o paseo antes mencionado, estoy de acuerdo: un servidor, mis herederos, representantes legales, y personas asignadas, en exonerar, liberar, de toda responsabilidad y no demandar al distrito Sweetwater Union High School District, sus funcionarios, empleados, representantes, agentes, servidores públicos, o voluntarios, por toda responsabilidad, reclamaciones, daños, gastos, acciones o costos incurridos por mi persona al recaudar, otorgar, garantizar, prestar o donar fondos o artículos para apoyar la participación de mi hijo (s) en dicha excursión o paseo. Asimismo, estoy de acuerdo en indemnizar al distrito Sweetwater Union High School District de las quejas que anteponga toda persona o entidad que surjan debido a la participación en actividades para recaudar otorgar, garantizar, prestar o donar fondos o artículos que apoyan la participación de mi (s) hijo (s) en la excursión o paseo. LEÍ CUIDADOSAMENE EL PRESENTE ACUERDO SU CONTENIDO. ESTOY CONSCIENTE QUE SE TRATA DE RENUNCIAR A TODO DERECHO A EXIGIR REEMBOLSO O A ANTEPONER UNA DEMANDA RELACIONADA CON LOS GASTOS INCURRIDOS O FONDOS RECAUDADOS RELACIONADOS A LA EXCURSIÓN O PASEO ORGANIZADO ANTES MENCIONADOS. FIRMO POR VOLUNTAD PROPIA. Nombre de la madre: Nombre del padre: Firma: Firma: Domicilio: Fecha: (Calle) (Ciudad) (Estado) (Código postal) Número telefónico: Form No (Risk Management) Exhibit 5

11 Eastlake High School TEACHER / PARENT PERMISSION FOR STUDENT PARTICIPATION IN OFF-CAMPUS SCHOOL-SPONSORED EVENTS (Name of student) has my permission to attend: which will take place at: Date of event and time: Class or group attending: Teacher or leader: I understand that all students going on this trip will be responsible in conduct to the bus driver, to teachers or adult sponsors. It is further understood that students will go and return from the event on the transportation provided and that every reasonable caution will be maintain on the trip. In the event of an emergency, here is the number at which I can be reached during the time of the trip (Date) (Parent or guardian signature) The above named student has my permission to miss my class. Permission needed only from teachers whose classes will be missed. If permission is not granted, XXXXXXXXXX out line. Teacher s signature Teacher s signature EHS 08/11

12 Eastlake High School Bus Request Detail Date Submitted: Event: Certified Bus Rider: Phone Number: Customer: Eastlake High School Contact: Tennis Courts OR Destination: Fund: Customer Special Instructions: For ASB Use Only Request # Trip # ACTUAL Times To & From Event Departure Time: Pickup Time: DATES and TIMES Date of Event: Actual Starting Time: DESIRED Leaving Time to & From Event Departure Time: Pickup Time from Event: Destination Special Instructions: # of Passengers/Purpose Buses: Students: Trip Comments: Wheel Chair: Event: CHECK one of the following: Educational Field Trip Music Approval of Principal Date Athletics A.S.B.

13 SWEETWATER UNION HIGH SCHOOL DISTRICT DRIVER INFORMATION SHEET (To be filled out by persons who will be driving private vehicles to transport students on excursions, field trips, or extracurricular events.) I,, will be driving a private vehicle used to transport students from (School Site) on an excursion/field trip or extracurricular event, to: (Place) on (Date) I certify that: A. I possess a current, valid, driver s license, No.: B. I carry a minimum insurance of $100,000 bodily injure per person/$300,000 per accident and $50,000 property damage, or in lieu thereof, $300,000 combined single limit. Carrier: C. The vehicle I will be driving is in safe condition and will not be overloaded for the trip. D. You will need to provide a copy of: 1. Your driver s license; and 2. Your current insurance declaration sheet which lists your coverage. (Signature) (Date) Form No (Risk Management) Exhibit 4

14 SWEETWATER UNION HIGH SCHOOL DISTRICT FORMULARIO DE INFORMACIÓN DEL CONDUCTOR (Para ser llenado por las personas que conducirán los vehículos particulares para transportar alumnos en excursiones, paseos, o eventos extracurriculares.) Yo, transportar alumnos desde, conduciré un vehículo particular para (Nombre de la escuela) al paseo de excursión o evento extracurricular que se llevará a cabo en: (Lugar) el (Fecha) Certifico que: A. Cuento con licencia vigente de conducir Núm.: B. Cuento con un seguro contra accidente automovilístico que cubre $100,000 en daños físicos por persona, $300,000 por accidente, y $50,000 en daños causados a propiedad, o una combinación con un límite único de $300,000. Nombre de la compañía de seguro: C. El vehículo que conduciré se encuentra en buen estado y no se sobrecargará para el paseo. D. Tiene que proveer una copia de: 1. Su licencia de conducir. 2. La hoja actual de la declaración de su seguro que contiene su cobertura. (Firma) (Fecha) Form No (Risk Management) Exhibit 4

15 SWEETWATER UNION HIGH SCHOOL DISTRICT STATEMENT REGARDING ADULT PARTICIPATION IN OFF-CAMPUS SCHOOL-SPONSORED EVENTS I,, plan to participate in (Event or Activity), and do hereby acknowledge that I have been advised that the activities involved in this excursion/field trip or event are are not considered by the district as being of high risk to both student and participants. (Date) (Signature) WAIVER OF CLAIM (To Be Completed for Out-of-State Events Only) I do hereby waive all claims and hold harmless the individual sponsors, the Sweetwater Union High School District, and the State of California for any injury, accident, illness, death, or any loss or damage to personal property occurring during or by reason of this excursion/field trip or event. (Date) (Signature) Form No Exhibit 3

16 SWEETWATER UNION HIGH SCHOOL DISTRICT DECLARACIÓN PARA LA PARTICIPACIÓN DE ADULTOS EN EVENTOS ORGANIZADOS POR LA ESCUELA QUE SE LLEVAN A CABON FUERA DEL CAMPUS Yo,, asistiré a (Evento o actividad), y por medio de la presente reconozco que se me ha informado que las actividades relacionadas con dicha excursión/paseo o evento son no son consideradas de alto riesgo por el distrito para el alumno y participantes. (Fecha) (Firma) RENUNCIA A DEMANDAR (Sólo contestar si se trata de eventos que se llevarán a cabo fuera del estado. Por medio de la presente renuncio a todo reclamo y exonero de responsabilidad a los organizadores, al distrito Sweetwater Union High School District, y al Estado de California por cualquier lesión, accidente, enfermedad, muerte, o toda pérdida o daño a propiedad personal que ocurra durante o a causa de la excursión, paseo o evento antes mencionado. (Fecha) (Firma) Form No Exhibit 3

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19 SITE: EASTLAKE HIGH SCHOOL Request for Leave of Absence Please check one: * Conference * Workshop Meeting IEP Prior Approval Required by Site Principal Other Name of Employee: Last 4 of SS Name of Event: Day(s) and Date(s) of even From: Location: Thru: Day Date Day Date Substitute Needed: Yes No IF EASTLAKE HIGH IS TO BILL ANOTHER OFFICE/DEPARTMENT: Sub tape job # OFFICE / DEP NAME: Sub Name: (if known) Class Coverage Needed: Yes No If yes, what period(s) Teacher covering: CONTACT PERSON: Pseudo No. CONFERENCE/WORKSHOP FEES TO BE PAID BY: Requisition No. Department/Contact Person Budget/Pseudo: Estimated Expenses: * Cash Advance Employee to be Reimbursed Registration Fee: $ Hotel: Nights $ *Food: Meals $ *Food: Transportation: $ B/$10,L/$15, D/$31, Inc/$5 (miles x.54) Total p/day: $61 **Employee signature below authorizes payroll deduction if Advance Cash is not reconciled within 10 days after completion of the activity (Reg , Paragraph 17) The District may asses a $75 processing charge to the budget identified on the Application for Leave of Absence if the request is cancelled subsequent to the warrant being prepared and cleared through the County Office of Education. TOTAL $ **Employee Signature Principal Approval Additional Approval Date Date Date *Reminder: When attending a conference or workshop that requires a cash advance or reimbursement, SUHSD EXPENSE LOG, FINAL CLAIM FORM #8400 must be filled out within 10 days after completion of activity. Prepared by: P. Martinez 8/20/2013

20 FIELD TRIP PROCEDURES Check off Sheet (Complete the requirements according to field trip category) One day field trip Submit to School Principal. The site principal has authority to approve. Documents remain at school site. No need to submit to the district. a) The application must be submitted to the principal at least 10 school days in advance of the planned trip (for signature/approval). b) A Certificated employee must be present. Checklist: Required Documents Request for Excursion/Field Trip (Form No ) Parent Permission for Student Participation (Form No ) (Available in English & Spanish) Statement Regarding Adult Participation In Off- Campus School-Sponsored Events (Form No ) (Available in English & Spanish) Student Roster Homework Assignment Plan Teacher Leave of Absence Overnight trip, within the state, of no more than two nights and three days Submit to Appropriate Assistant Superintendent (Ana Maria Alvarez/Dianna Carberry) The Superintendent or his/her designee (Assistant Superintendent) has authority to approve. Once principal has signed the field trip and excursion application, please submit the request to the appropriate Assistant Superintendent for further approval. a) The application must be submitted to the principal at for signature. b) The application must be submitted to the Assistant Superintendent at least one month (30 calendar days) in advance of the planned trip. website: Public# and may be ordered through duplicating. c) A Certificated employee must be present. Checklist: Required Documents Request for Excursion/Field Trip (Form No ) Parent Permission for Student Participation (Form No ) (Available in English & Spanish)--- a copy Statement Regarding Adult Participation In Off- Campus School-Sponsored Events (Form No ) (Available in English & Spanish) Hold Harmless Agreement and Agreement Not to Sue Regarding Revocation of District Authorization (Form No ) (Available in English & Spanish) --- a copy Student Roster Homework Assignment Plan Myers-Stevens Insurance (a copy) Teacher Leave of Absence Three or more nights and/or out-ofstate/country travel require Board Approval Authority - Submit to Dianna Carberry, Assistant Superintendent Once principal has signs the field trip and excursion application, please submit it for further processing. a) Only the Board has authority to approve. b) The application must be submitted to Dr. Carberry s Office, Leadership Development and Systems Innovation, at least two months (60 calendar days) in advance of the planned trip, with copies of all pertinent information. All documents may be found in the district s policy website: Public# and may be ordered through duplicating. c) A Certificated employee must be present. Checklist: Required Documents Request for Excursion/Field Trip (Form No ) Parent Permission for Student Participation (Form No ) (Available in English & Spanish) Statement Regarding Adult Participation In Off- Campus School-Sponsored Events (Form No ) (Available in English & Spanish) Hold Harmless Agreement and Agreement Not to Sue Regarding Revocation of District Authorization (Form No ) Student Roster Homework Assignment Plan Myers-Stevens Insurance Teacher Leave of Absence Information regarding funds being used Note: The Driver Information Sheet (form ) and a copy of a personal auto insurance are required in all instances when the chaperon/organizer drives students. Please ensure the office of Risk Management has the driver information.