English Learner Advisory Committee ELAC. Handbook Updated September English Learner Programs Educational Services Department

Transcripción

1 English Learner Advisory Committee ELAC Handbook Updated September 2013 English Learner Programs Educational Services Department

2 Table of Contents Purposes of ELAC 2 Process for establishing an ELAC 3 Elections 4 Roles of Officers 6 Member Requirements 7 Other Member Requirements / Duties 8 School Responsibilities 9 Training for ELAC Members 10 Other Topics for ELAC meetings 11 Publicizing / Encouraging Participation 12 ELAC Meetings/Member Schedule 13 Agenda Template 14 Sign in Sheet 15 Minutes Template 16 Sample Bylaws 18 Monitoring 19 Requirement #1: Advise on the Site Plan (SPSA) 20 Requirement #2: Advise on the school s program for English Learners 21 Requirement #3: Assist in the development of the school s needs assessment 22 Requirement #4: Review R-30 Language Census data 23 Requirement #5: Advise on importance of school attendance 24 Parent Rights 25 Appendix EL Form 2a ELAC Meetings/Member Schedule EL Form 2b Checklist for ELAC Meetings EL Form 2c ELAC Sign In Sheet EL Form 2d ELAC Agenda Template EL Form 2e ELAC Minutes Template ELAC Rights and Responsibilities Training PowerPoint Importance of School Attendance Training PowerPoint R-30 Language Census Training PowerPoint California Department of Education ELAC Information The Greene Act Robert s Rules of Order Checklist for Documentation and Implementation of ELAC Officer Election Ballot Election Tally Sheet Acronyms / Glossary 1

3 Purposes of ELAC Each CA public school, K-12, with 21 or more ELs must form an ELAC (English Learner Advisory Committee) ELAC serves as an advisory committee to o Advise the principal and school staff on the school s program for English Learners o Advise the School Site Council (SSC) on development of the Single School Plan for Student Achievement (Site Plan) o Assist with the development of the school s Needs Assessment o Review the R-30 Language Census each Spring o Receive information and recommend actions to support regular school attendance 2

4 Process for establishing an ELAC Determine the percentage of English Learners in the school and determine preliminary size of the committee Notify all parents in the school of the election of parents to serve on the ELAC Conduct the parent elections Only parents of English Learners may vote Train members on their roles and responsibilities ELAC decides to remain a committee ELAC meets 4-5 times throughout the year ELAC assumes its roles and responsibilities ELAC elects a member to the DELAC ELAC votes to delegate its duties and responsibilities to the SSC (record in ELAC minutes) SSC accepts ELAC responsibilities (record in SSC minutes) SSC gets trained on ELAC roles and responsibilities SSC assumes ELAC roles and responsibilities and meets throughout the year SSC elects a member to DELAC 3

5 Elections 1 Determine the percentage of English learners at the school site School Total School Number of ELs Percentage of *Enrollment *Enrolled ELs Enrolled ACMS % GES % KBE % NTHS % NTS % TES % TLE % TTHS % *Enrollment as of August 29, 2013 TBDs not included in #of ELs 2 Determine the preliminary size of the advisory committee Here are some examples of membership Total ELAC Membership Number of Staff Number of other parents Number of parents of ELs % of parents of ELs % % % % % % 4

6 Elections 3 Notify the Parent Community of ELAC Elections: a All parents in the school may be elected to serve on the committee b The principal should notify all parents that an election of ELAC members will occur and that nominations are open This notification can be sent home to parents 4 Elect Members to Serve on the ELAC: a The law requires that only parents/guardians of English learners elect the parent/guardians members of the ELAC b Parents of non-english learners and staff may also be part of the committee, as long as they re elected by a parent/guardian of an English learner 5

7 Roles of ELAC Officers Chairperson/President Develops agendas along with principal/coordinator Conducts meetings Follows duties determined in local bylaws Vice Chairperson/Vice President Assists chairperson in conducting meetings Conducts meetings in absence of chairperson Follows duties determined in local bylaws DELAC Representative Attends DELAC meetings Communicates information between ELAC and DELAC 6

8 Member Requirements ELAC members serve as an advisory committee to: 1 Advise the principal and school staff on the school s program for English Learners 2 Advise the School Site Council (SSC) on development of the Single School Plan for Student Achievement (Site Plan) 3 Assist with the development of the school s Needs Assessment 4 Review the R-30 Language Census each Spring 5 Receive information and recommend actions to support regular school attendance 7

9 Other Member Requirements / Duties ELAC members also: 6 Follow your school s ELAC bylaws (School sites are responsible for creating their bylaws - OPTIONAL) 7 Elect a representative to DELAC 8 Send and receive information to/from DELAC 9 Send and receive information to/from SSC 10 Participate in training provided by the school and district 8

10 School sites will: School Responsibilities 1 Hold elections for ELAC members 2 Hold elections for ELAC officers 3 Provide sufficient ongoing training for elected officers 4 Facilitate regular ELAC meetings 5 Ensure that all legally required functions of the ELAC are completed each school year 6 Facilitate correspondence with the DELAC 7 Facilitate communication between ELAC and other leadership groups, such as SSC and PTO 8 Maintain agendas, sign in sheets, minutes of all ELAC meetings and submit copies to Ed Services department 9 Facilitate the feedback loop on implementation of ELAC advisement Train Advise Report Act 9

11 Training for ELAC Members Training offered by the district in October after all ELAC members have been elected In English and Spanish In Truckee and on the lakeside ELAC members learn about o rights and responsibilities of members o the Big 5 requirements o legal requirements of each ELAC meeting o how to bring parent-suggested topics the meeting ELAC training dates: Tuesday October 8, 6:00 Thursday October 17, 6:00 10

12 Other Topics for ELAC meetings As part of the needs assessment, ELAC members may also choose to have other topics at their ELAC meetings, such as: Bylaws Parent Waiver Information Identification and Assessment of ELs Program Options for ELs Reclassification Procedures CELDT, STAR, CAHSEE, SAT Guest Speakers Training on How to have effective meetings Training on How to help your child succeed in school Presentation of specific programs at your site Uniform Complaint Procedure High School Graduation Requirements University Entrance Requirements Adult Ed opportunities Grading GATE, honors, AP courses Interventions, Tutoring, counseling Services Promotion and Retention Parent Involvement and Volunteering American School System Election of next year s officers Fundraising Extra Curricular Activities Immigration / Citizenship Other? 11

13 Publicizing / Encouraging Participation The ELAC committee and the school site will encourage participation in ELAC by publicizing meetings through Flyers Weekly bulletin Friday Folders Agenda posted 72 hours in advance Connect Ed calls Phone tree Other? 12

14 ELAC Meetings/Member Schedule 13

15 Agenda Template 14

16 Sign in Sheet 15

17 Minutes Template 16

18 Minutes Template cont 17

19 Sample Bylaws 18

20 Monitoring EL Site Coordinators will maintain an ELAC binder and will collect and file the following ELAC documents o Agenda (Using TTUSD ELAC template) o Minutes (Using TTUSD ELAC template) o Sign in sheet (Using TTUSD ELAC template) o Handouts ELAC Documents are due to ELPC on the following dates: o October 31, 2013 o February 14, 2014 o June 6, 2014 All documents will be sent via district mail to the attention of Nicole Sayegh, DO or by to nsayegh@ttusdorg o EL Programs Coordinator will review minutes to verify that all required items are addressed o ELPC will follow up with sites with incomplete documentation o ELAC documents submitted and in complete form will be entered into the electronic database o ELAC monitoring reports will be generated to be reviewed by the Director of Ed Services and forwarded to school sites 19

21 Requirement #1: Advise on the school s program for English Learners English Learner Advisory Committee SUGGESTED TRAINING TOPICS ON REQUIRED TASKS REQUIREMENT: The ELAC has advised the principal and staff on the school s program for English Learners (EC 52176[c], ) Background: The school s program for English Learners includes services that English Learners receive throughout the school year Some of these services are part of the core curriculum, such as daily ELD, SDAIE strategies for access to core content and intervention through RTI These services also include supplemental programs for English Learners, such as homework club, additional support in ELD or core content areas, before or after school programs Training Topics for ELAC meetings: Review and discuss the school s current programs and services for English Learners including ELD, SDAIE, RTI and other interventions Review and discuss supplementary programs and services for ELs such as o Additional assistance in ELD o Additional assistance in core content areas o Opportunities to increase reading skills (after school tutorial programs, computer lab time) o Use of technology for development of skills o Supplementary assistance by staff (bilingual aides, enhancement paraprofessionals, liaisons) Review and discuss reclassification and R-FEP monitoring Review and discuss all parent notifications, including explanations of test results such as CELDT and CST Review and discuss services for English Learners who are also participants in Special Education and/or GATE Ask for parent feedback in the creation of a master plan for an alternative program at the site Discuss and ask committee members for suggestions and possible improvements to the school s services and programs for English Learners 20

22 Requirement #2: Advise on the Site Plan (SPSA) English Learner Advisory Committee SUGGESTED TRAINING TOPICS ON REQUIRED TASKS REQUIREMENT: The ELAC has advised the school site council (SSC) on the development of the Single Plan for Student Achievement (EC 64001[a]) Background: Single Plan for Student Achievement, also known as the site plan, is created and approved by the site council (which includes staff and parents) The plan includes budget allocations for how to spend EIA and Title 1 funds, which relate to English Learners and Title 1 students Such funds must be used to supplement the generally funded services for English Learners and Title 1 students, and must be related to the goals defined in the district s plan Therefore, ELAC input is gathered and presented to the SSC before the plan is approved Training Topics for ELAC meetings: Review and discuss the school s current programs and services for English Learners Share and explain the EIA and Title 1 budgets o Discuss line item expenditures in SPSA for ELs Review and discuss staff recommendations for supplementary programs and services for ELs such as o Additional assistance in ELD o Additional assistance in core content areas o Opportunities to increase reading skills (after school tutorial programs, computer lab time) o Use of technology for development of skills o Supplementary assistance by staff (bilingual aides, enhancement paraprofessionals, liaisons) Discuss and ask committee members for suggestions and possible improvements to the site plan s supplementary services, programs, staffing and funding for English Learners 21

23 Requirement #3 Assist in the development of the school s needs assessment English Learner Advisory Committee SUGGESTED TRAINING TOPICS ON REQUIRED TASKS REQUIREMENT: The ELAC has assisted in the development of the school s needs assessment (EC , 5217[c]) Background: The topic Needs Assessment takes on 2 meanings in ELAC One task is to do a needs assessment of what ELAC members want or need for further ELAC training The 2 nd task is to have parents advise on the school-wide needs assessment survey that is given out to all parents Resource: See ELAC Handbook Other Topics for ELAC Meetings for suggestions on topics parents might want at future meetings Training Topics for ELAC meetings: Provide a list of possible topics for ELAC training and ask parents to prioritize their training needs Review and comment on a draft of the school-wide needs assessment Explain how school survey results can reflect some changes recommended to the Site Plan (SPSA) Discuss and ask committee members for suggestions of additional survey questions related to instructional services and resources available to English Learners and EL families Review and discuss survey results 22

24 Requirement #4: Review R-30 Language Census data English Learner Advisory Committee SUGGESTED TRAINING TOPICS ON REQUIRED TASKS REQUIREMENT: The ELAC has assisted in the development of the school s Language Census (R-30LC) (EC , 5217[c]) Background: The R-30 Language Census data is collected by the Data Management Specialist using Aeries data from March 1 Data is turned into the state for reporting by the end of March, and copies of the report are provided to sites by April 1 Resource: PowerPoint: R-30 Training Topics for ELAC meetings: Review and discuss the district s process to assess all students and the identification on English Learners Discuss the selection, use and rationale for the district s selection of a particular English and primary language assessment instrument o CELDT state mandated o IPT similar to LAS, but a more diagnostic tool; most districts used the English version pre-celdt Review the most current R-30 Language Census report Provide non reported data on the R-30, such as: o numbers of EL and FEP students at the school o numbers of waivers requested / granted / denied o numbers of bilingual paraprofessionals Discuss the report as it relates to placement of EL students and programs provided at the school Review and comment on parent notices on test results and notification of EL reclassified students Discuss and ask committee members for suggestions and possible improvements on services, programs and staffing for English Learners 23

25 Requirement #5: Advise on importance of school attendance English Learner Advisory Committee SUGGESTED TRAINING TOPICS ON REQUIRED TASKS REQUIREMENT: The ELAC has assisted in the development of the school s efforts to make parents aware of the importance of regular school attendance (EC , 5217[c]) Background: Improving student attendance is important to the academic success of the student An English Learner Advisory Committee (ELAC) can contribute to improving student attendance at the local level Resource: PowerPoint: Importance of Attendance / Importancia de la asistencia Training Topics for ELAC meetings: Discuss and provide parents information as to the importance of regular school attendance (see PowerPoint) Discuss specific ideas parents can use to encourage and support their child s regular school attendance Provide examples and possible solutions when students may be truant or have irregular attendance Discuss and ask committee members for suggestions and possible improvements on how the school can encourage better school attendance Examples might include: o With the assistance of ELAC members, training other school advisory committees o Utilizing training materials to develop a one page flyer or brochure about attendance o Utilizing funds to hire a parent liaison to work with parents o Scheduling various parent workshops 24

26 Parent Rights* *from Dr Laurie Olsen, Creating Coherence Institute, Spring 2010 Right to enroll their children in school regardless of immigration status Right to receive notification of assessment results and program placement, of attendance and progress Right to request student be excused from participation in standardized tests Right to apply for a parental exception waiver for their child to participate in an alternative program Right to translations when 15% or more of the school population speaks that language Right to an active ELAC when there are 21 or more English Learners 25

27 FPM EL 2 ELAC Meetings/Member Schedule for School ELAC Site Designee: Phone: Please complete and submit a copy of this form by October 31, 2013 to Nicole Sayegh via fax ( ) or district mail Meetings: Month: Date Time Location Sign in sheets, Agendas, Minutes and Handouts due to Ed Services by: October 10/8 or 10/17 6:00-8:00pm KBE or DO October 31, 2013 February 14, 2014 June 6, 2014 Names of ELAC Members* (All must be elected by EL parents) Title (ELP = EL parent, P = parent, SS = school staff, CM = community member, ST = student) DELAC Representative: (EL parent) Name: Phone: DELAC Alternative: Name: Phone: *The % of EL parents must reflect or exceed the % of ELs at the school 9 % of EL parents on the committee 10 % of ELs enrolled at the school EL Form 2a (rev ) English Learner Programs, Ed Services Dept

28 CHECKLIST FOR ELAC MEETINGS Site: Item dates: Announcements in English/Spanish: Flyer / Friday Folder Newsletter Bulletin Robo-call Other Agenda in English and Spanish posted 72 hours in advance: Sign in sheet: Minutes in English and Spanish: ELAC Responsibility 1: Advise school principal and staff on the school s programs for ELs (agendized) ELAC Responsibility 2: Advise the site council on the development of the Single Plan for Student Achievement (agendized) ELAC Responsibility 3: School Needs Assessment (agendized) ELAC Responsibility 4: Review R-30 Census Data (agendized) ELAC Responsibility 5: Importance of Regular School Attendance (agendized) Other Legal Requirement: ELAC members elected by EL parents (agendized) Other Legal Requirement: DELAC representative elected (agendized) Other Legal Requirement: Training of members on their responsibilities (agendized) Other main topics (based on Needs Assessment) School Year: Copies of agenda, sign-in sheet, minutes, and handouts sent to EL Programs Coordinator ELAC advisement on Site Plan presented to SSC on ; SSC documentation received at Ed Services EL Form 2b (revised ) English Learner Programs, Ed Services Dept

29 ELAC ENGLISH LEARNER ADVISORY COMMITTEE COMITE ASESOR PARA LOS APRENDICES DE INGLES del DISTRITO ESCOLAR UNIFICADO de TAHOE TRUCKEE Escuela / School: Fecha / Date: / / Por favor firma / Please sign in: Padre / Parent Miembro de la Comunidad/ Community Member Empleado de la escuela School Staff Visitante / Visitor Nombre y grado de cada hijo en esta escuela / Name and grade of each child in this Numero de teléfono / Nombre / Name school Phone # Ejemplo: Ana Lucia Martinez X Estevan 4, Luis K analucia@gmailcom EL Form 2c (revised ) English Learner Programs, Ed Services Dept

30 ELAC English Learner Advisory Committee (Name of school) AGENDA (date) Agenda Items Topic Person Responsible 1 Welcome/Opening 2 Approval of Agenda 3 Approval of Minutes You can delete this row if it is the 1st meeting 4 Reports Use this section for DELAC, SSC, Principal, or any other reports 5 Old Business Cover any unfinished business 6 New Business This is where you will cover most of the ELAC requirements 7 Upcoming Events / Announcements 8 Public Comment 9 Adjournment ie date of the next ELAC meeting, etc X Legal Requirements to be covered at this meeting Parent members are elected by parents or guardians of English learners (5 CCR 11308[b]); EC ) The ELAC has the opportunity to elect at least one member to the DELAC (5 CCR 11308[b]) The ELAC has received training materials and training, planned in full consultation with committee members, to assist members in carrying out their legal responsibilities (EC 35147[c]; 5 CCR 11308[d]) The ELAC has advised the principal and staff on the school s program for English learners (EC 52176[c], ) The ELAC has advised the School Site Council on the development of the Single School Plan for Student Achievement (EC 64001[a]) The ELAC has assisted in the development of the school s needs assessment (EC , 52176[c]) The ELAC has assisted in the development of the school s language census (R-30 LC) (EC , 52176[c]) The ELAC has assisted in the development of the school s efforts to make parents aware of the importance of regular school attendance (EC , 52176[c]) EL Form 2d (revised ) English Learner Programs, Ed Services Dept

31 English Learner Advisory Committee Minutes School: Meeting Date: Summary of discussion/action(s) taken (Make sure to document training and parent input for each item) Item Discussion/Action Parent Advice/Recommendations Welcome, Introductions Review of Agenda Approval of Minutes Reports: DELAC, SSC, Principal, etc Old Business Rows can be deleted or added depending on the number of topics covered New Business Rows can be deleted or added depending on the number of topics covered EL Form 2e (revised ) English Learner Programs, Ed Services Dept

32 Item Discussion/Action Parent Advice/Recommendations Upcoming events / Announcements Public Comment Suggestions for next meeting These topics should be driven by the legal requirements as well as the topics that ELAC members identify through the needs assessment Minutes prepared by:, translated by: Record the date next to the Legal Requirement when you have covered it in your ELAC meeting Date Accomplished Reference of Legal Requirements (You do not need to cover all topics in every meeting However, you do need to cover all of them by June) a Election of members by parents of English Learners b Election of DELAC representative c Training of members on their responsibilities 1 Members review and comment on programs and services for English Learners 2 Members advise the School Site Council on the Single Plan for Student Achievement 3 Completion of the school's Needs Assessment 4 Administration of the School s Language Census (R-30 Report) 5 Members recommended actions to support regular school attendance EL Form 2e (revised ) English Learner Programs, Ed Services Dept

33 English Learner Advisory Committee (ELAC) ELAC Rights and Responsibilities Why do we have a committee of parents who speak a language other than English? 1 Parent involvement helps students reach their full potential 2 Parents have the right to understand and participate in their child s school Tahoe Truckee Unified School District The state mandates that we have an ELAC when there are 21 or more English Learners at a school The goals of English Learner programs : ELAC can include: 1 Identify the students who need help learning English (who aren t fluent) 2 Develop their English (Reading, Writing, Speaking, and Listening in English ) 3 Assure that students reach grade level standards as quickly as possible PARENTS! (the number of people in this group includes, at a minimum, the same percentage of English Learner students at the school) Principals or Vice Principals Teachers Instructional Aides Students Interested community members 1

34 The purpose of ELAC: To advise the school about the programs and services for English Learners = recommend, suggest, evaluate ELAC members advise: 1 The School Site Council (SSC) on the site plan and the programs related to the needs of ELs 2 About the available educational programs at the school that focus on ELs ELAC members aslo advise on: 3 The development of the school wide needs assessment 4 The school s R-30 Language Census and use the data to give recommendations to modify the school s programs 5 The best way to ensure that students attend school every day Also, ELAC members will: 6 Elect a representative and an alternate to the District English Learner Advisory Committee (DELAC) 7 Give and receive information from DELAC and School Site Council 8 Participate in school and district trainings 2

35 The school will support ELAC by Running elections to choose ELAC members Offering training Facilitating regular meetings, with convenient hours Assuring that ELAC has accomplished all its responsibilities each year Facilitating communication between ELAC and other groups such as SSC and PTO Archiving ELAC minutes and attendance Translating meeting notifications Offering interpretation and child care at meetings ELAC officer responsibilities (Officers are elected by parents of English Learners) President: Develop agendas with the principal or coordinator Accomplish the legal requirements of ELAC Vice President: Help the president run the meetings Run the meetings if the president is not present DELAC representative (a district level ELAC committee): Attend DELAC meetings Communicate information between the school s ELAC and DELAC 3

36 9/22/2011 Importance of Attendance Importancia de la Asistencia 1 Today s Presentation Presentación de hoy Compliance requires that ELAC committees be trained on the importance of regular student attendance Los Comités ELAC están requeridos a recibir entrenamiento sobre la importancia que tiene el que los alumnos asistan a la escuela diariamente Why is School Important? Por qué es importante ir a la escuela? When students miss school, they miss learning Cuando los estudiantes faltan a la escuela, no aprenden Future employers place a great deal of importance on good attendance in high school Sus futuros jefes tomarán en cuenta cómo fue su asistencia cuando estuvieron en la escuela preparatoria Regular school attendance is a significant and valuable component of a student's education El asistir a la escuela diariamente es un elemento clave e importante en el éxito académico del estudiante Class attendance fosters real world experiences that: Develop personal responsibility and self-discipline Teach problem solving, cooperative and interactive skills Develop background knowledge for future learning opportunities Develop the knowledge and skills necessary for effective citizenship La asistencia escolar fomenta experiencias del mundo real que ayudan a los alumnos a: Desarrollar responsabilidad y autodisciplina personal Adquirir habilidades para solucionar problemas, cooperar e interrelacionarse Obtener conocimientos necesarios para continuar aprendiendo en el futuro Desarrollar los conocimientos y hábitos necesarios para convertirse en ciudadanos productivos 1

37 9/22/2011 Researchers have found that students who feel connected to school are: Less likely to use alcohol and illegal drugs Less likely to engage in violent or deviant behavior Less likely to become pregnant Less likely to experience emotional distress and suicidal thoughts or attempts Los estudios han demostrado que los estudiantes que se sienten conectados con la escuela: Tienen menos probabilidades de consumir alcohol y usar drogas ilegales Tienen menos probabilidades de desarrollar un comportamiento violento o pervertido Tienen menos probabilidades de embarazarse Tienen menos probabilidades de sufrir ataques emocionales o deseos de suicidarse When parents are involved in school, students tend to be more motivated in school and more committed to continuing education beyond high school More involved in non-school activities (scouts, extra-curricular activities, religious groups) Cuando los padres participan en la escuela, los estudiantes tienden a estar: Más motivados en sus estudios y más comprometidos a continuar su educación después de la preparatoria Más motivados a participar en actividades enriquecedoras que no corresponden a la escuela (ejemplo: los grupos de scouts, de la iglesia y deportivos) In Addition California s Attendance Handbook states that students who drop out of school: Cost society over $240 billion in wages and taxes Are 2 ½ times more likely to be on welfare and unemployed Over 50% of prison inmates are dropouts Truants are more likely to be involved in criminal activity Además El Informe de Asistencia Escolar de California indica que los estudiantes que abandonan los estudios: Le cuestan a la sociedad más de $240 mil millones de dólares en salarios e impuestos Tienen más del doble por ciento de probabilidades de solicitar Welfare (ayuda social ) y estar desempleados Más del 50% de los presos abandonaron la escuela y dejaron de estudiar Los desertores escolares tienen mayor probabilidad de participar en actividades criminales It s the Law! Es la ley! In California, children between six and eighteen years of age are subject to compulsory full-time education (Education Code [EC] Section 48200) En California los niños entre los 6 y los 18 años de la edad están obligados a recibir educación académica de tiempo completo (Código de Educación [EC], Sección 48200) To be admitted to kindergarten, a child must reach the age of five on or before December 2 of the current school year (EC 48000[a]) Once enrolled, children in kindergarten must attend on the same basis as children ages six through eighteen Para ser admitido en el kínder, el niño(a) debe haber cumplido los 5 años de edad antes o hasta el 2 de diciembre del año escolar en curso (EC [a]) Una vez que estén inscritos, los niños de kínder deben asistir a la escuela bajo los mismos reglamentos que los alumnos de 6 a 18 años de edad 2

38 9/22/2011 If a child s fifth birthday falls after December 2 of the school year, on a case-by-case basis, a district may admit a child who has attained the age of five years (EC 48000[b]) Si el niño cumple los 5 años de edad después del día 2 de diciembre -del año escolar vigente- la administración del distrito revisará cada caso individualmente y decidirá si el niño puede ser inscrito (EC [b]) Definitions Definiciones What is an absence? Qué es una falta escolar? What is an excused absence? Qué es una falta justificada? What is an unexcused absence? Qué es una falta injustificada? What is a truant? Quién es un desertor escolar? Habitual truant? Quién es un desertor-escolar-habitual? What is an Absence? Qué es una falta escolar? A school absence occurs when a student misses school or class with or without the consent of parents, guardians, or school personnel Se define como falta escolar cuando un alumno no asiste a la escuela o a clases, ya sea con el consentimiento o sin el consentimiento de los padres, los tutores o el personal escolar What is an Excused Absence? Qué es una falta justificada? State law states that absences are excused only for the following purposes: Illness A child is too ill to attend school if he or she has a contagious condition, a temperature of over 100, symptoms of vomiting or diarrhea, or written orders from a doctor to stay at home Due to quarantine under the direction of a county or city health official For the purpose of having medical, dental, optometrical, or chiropractic services rendered Qué es una falta justificada? La ley del Estado indica que las faltas a la escuela están justificadas solamente cuando existe: Enfermedad El alumno está demasiado enfermo para asistir a la escuela si tiene una enfermedad contagiosa, temperatura de más de 100 F, diarrea, vómito o si el doctor dio órdenes por escrito de que estuviera en casa Cuarentena- El alumno debe permanecer en cuarentena bajo la orden del Condado o de Salubridad Servicios médicos- El alumno necesita servicios del doctor, dentista, optometrista o quiropráctico Other Excused Absences For the purpose of attending the funeral services of a member of his or her immediate family, so long as the absence is not more than one day if the service is conducted in California and not more than three days if the service is conducted outside California For the purpose of jury duty in the manner provided for by law Due to the illness or medical appointment during school hours of a child of whom the student is the custodial parent 3

39 9/22/2011 Otras faltas justificadas Con el fin de asistir a los servicios funerales de un miembro de la familia inmediata, siempre y cuando la ausencia no sea de más de un día si el servicio se conduce en California y no más de tres días si el servicio se conduce fuera de California Con el propósito de cumpir con el deber jurídico público como lo requiera la ley Cuando el estudiante tiene que cuidar a un niño enfermo o llevarlo a una cita médica durante el horario de clases, y el estudiante es el padre o tutor del menor Absence is excused when requested in writing by the parent/guardian and approved by the principal/designee pursuant to uniform standards established by the governing board For justifiable personal reasons, including, but not limited to, an appearance in court attendance at a funeral service observance of a holiday or ceremony of his or her religion attendance at religious retreats (limited to 4 hours per semester) attendance at an employment conference attendance at an educational conference on the legislative or judicial process offered by a nonprofit organization For the purpose of serving as a member of a precinct board for an election pursuant to Section of the Elections Code La falta es justificada cuando los padres o tutores presentan la razón por escrito y ésta es aprobada por el director o persona designada bajo los estándares establecidos por la Junta Administrativa Dentro de las razones justificables se incluyen, pero no se limitan, a las siguientes: presencia ante un juez del tribunal asistencia a servicios funerales participación de un día festivo o ceremonia de su religión participación en retiros religiosos (se limita a 4 horas por semestre) asistencia en una junta de empleo asistencia a una conferencia educativa sobre el proceso legislativo o judicial ofrecido por una organización no lucrativa presencia ante una Junta Administrativa con el fin de postularse como miembro para una elección definida en la Sección del Código de Elecciones If a child will be out of school for five or more days for an unexcused reason (eg, personal necessity), parents may contact the school/district about arranging Independent Study While schools accommodate most requests, certain criteria may lead to the school denying the request, including: Did not meet advanced notice timeline Academic, attendance or behavioral concerns Conflict with state/district testing School lacks resources to provide the service Independent Study days are not considered absences Si el alumno planea no asistir a la escuela durante 5 días ó más por una razón justificada (necesidad personal) los padres pueden contactar a la escuela o su distrito para solicitar Estudio Independiente (Independent Study) Las escuelas hacen los acomodos necesarios para otorgar el Estudio Independiente Sin embargo, los siguientes criterios podrían negar la petición: No entregar la petición de Estudio Independiente dentro del plazo requerido Razones académicas, de conducta y de asistencia del alumno que son preocupantes Conflicto de horario con los exámenes requeridos por el Estado o el distrito escolar Carencia de los recursos para proporcionar el servicio Los días otorgados para el Estudio Independiente no se consideran como faltas a la escuela All other absences are unexcused Any tardy over 30 minutes, except for medical reasons, is also unexcused Todas las otras faltas son injustificadas Cualquier llegada tarde a clases de más de 30 minutos, excepto por razones médicas, es también injustificada If your child has three unexcused absences and/or tardies, he or she will be considered truant Si su hijo tiene 3 faltas injustificadas y/o llegadas tarde, se le clasificará como desertor escolar 4

40 9/22/2011 School Funding Financiamiento de la escuela School funding is based upon attendance Excused absences do not generate funding It s attendance only! El financiamiento de la escuela se basa en la asistencia escolar Las faltas justificadas no generan el financiamiento Solamente la asistencia! 25 Three Levels of Attendance Intervention Tres niveles de intervención de la asistencia Legal Intervention (Enforcing California s laws) Intervención Legal (Hacer cumplir las leyes de California) Early Intervention (Addressing emerging attendance issues and connecting families to services) Intervención Temprana (Tratando los problemas de ausencia escolar a la mayor brevedad posible y conectando a las familias con los servicios) Prevention (Maintaining a positive learning environment and communicating to parents and students about attendance requirements Prevención (Manteniendo un ambiente de aprendizaje positivo y comunicándole a los padres y a los estudiantes los requisitos de la asistencia What is a Truant? Quién es un desertor escolar? A student will be considered truant if they are absent without a valid excuse three full days in one school year, or tardy or absent on three occasions in one school year for more than any 30-minute period during the school day, or any combination of these, without a valid excuse Se clasifica al estudiante como desertor escolar si en el año escolar vigente ha faltado a la escuela 3 días completos sin una razón válida, si ha llegado tarde o si ha estado ausente en tres ocasiones durante más de 30 minutos en el día, ó cualquier combinación de éstas sin una excusa válida Once the student is identified as a truant, the district must notify parent/guardian by first-class mail or other reasonable means Una vez que el alumno sea identificado como desertor escolar, el distrito tiene que notificar al padre ó tutor a través del servicio postal de primera clase o cualquier otro medio confiable Notification must state: (a) That the student is a truant (b) That the parent/guardian is obligated to compel the attendance of the student at school (c) That parents/guardians who fail to meet this obligation may be guilty of an infraction and subject to prosecution pursuant to Article 6 (commencing with Section 48290) of Chapter 2 of Part 27 (d) That alternative educational programs are available in the district (e) That the parent or guardian has the right to meet with appropriate school personnel to discuss solutions to the student's truancy (f) That the student may be subject to prosecution under Section (g) That the student may be subject to suspension, restriction, or delay of the student's driving privileges pursuant to Section of the Vehicle Code (h) That it is recommended the parent or guardian accompany the student to school and attend classes with the student for one day 29 La notificación debe indicar: (a) Que el estudiante está considerado como desertor escolar (b) Que el padre o tutor asume la obligación total de que su hijo asista a la escuela (c) Que los padres o tutores que no cumplen esta obligación están acusados y pueden ser sometidos a juicio como lo estipula el Artículo 6 (comenzando con la sección 48290) del capítulo 2, parte 27 (d) Que el distrito dispone de programas alternativos para la educación (e) Que el padre o tutor tiene el derecho de reunirse con el personal administrativo indicado que le ayude a encontrar soluciones al problema de ausencia escolar (f) Que el estudiante puede estar sujeto a juicio como está estipulado en la Sección (g) Que el estudiante puede estar sujeto a la suspensión, restricción o retraso de los privilegios del conductor adolescente estipulados en el Código de Vehículos, Sección (h) Que se recomienda que el padre o tutor acompañe a su hijo(a) a la escuela y asista con él a clases un día entero 5

41 9/22/2011 What is a Habitual Truant? Quién es un desertor- escolar-habitual? A student is deemed to be a habitual truant if he or she has been reported truant three or more times in a school year Se clasifica al estudiante como desertor-escolar-habitual si ha sido reportado como desertor escolar tres o más veces en el año No student may be deemed a habitual truant unless an appropriate district officer or employee has made a conscientious effort to hold at least one conference with the student and a parent/guardian and has offered to convene a student attendance review board conference or a truancy mediation conference Ningún estudiante puede ser juzgado como desertor-escolar-habitual a no ser que un oficial del distrito o un empleado indicado haya hecho un esfuerzo consciente de llevar a cabo por lo menos una junta con el estudiante y sus padres/tutores, y haya solicitado una junta con el Consejo de Revisión de la Asistencia o una junta para la Mediación de la Ausencia Escolar First Offense: The first time a truancy report is required, the student may be personally given a written warning by any peace officer specified in Section 8301 of the Penal Code A record of written warning may be kept at the school for a period of not less than two years, or until the student graduates or transfers, from that school If the student transfers, the record may be forwarded to any school receiving the student's school records A record of the written warning may be maintained by the law enforcement agency in accordance with that law enforcement agency's policies and procedures Primera ofensa La primera vez que se expide un reporte de ausencia escolar, el estudiante recibe personalmente y por escrito una advertencia de parte de un encargado del orden público, como está estipulado en el Código Penal, Sección 8301 El récord de las advertencias escritas se archiva en la escuela por un periodo de al menos dos años o hasta que el alumno se gradúe o si se cambia de escuela Si el estudiante se cambia de escuela, el récord de advertencias por sus faltas a clases se puede enviar a su nueva escuela junto con su expediente Un expediente con todas las advertencias escritas se queda guardado en la Agencia del Orden Público, en acuerdo con los procedimientos y requisitos que estipula la agencia Second Offense -- Segunda ofensa (b) The second time a truancy report is required within the same school year, the student may be assigned by the school to an after school or weekend study program located within the same county as the student's school If the student fails to successfully complete the assigned study program, the student shall be subject to subdivision (c) (b) La segunda vez que se expide un reporte de ausencia escolar durante el mismo año, el alumno puede ser referido por la escuela a que participe en un programa especial después de su horario de clases o los fines de semana en el condado donde se ubica su escuela Si el estudiante no completa satisfactoriamente el programa de estudio asignado, se le someterá al proceso indicado en la siguiente subdivisión (c) Third Offense --- Tercera ofensa (c) The third time a truancy report is required within the same school year, the student shall be classified a habitual truant, as defined in Section 48262, and may be referred to and required to attend, an attendance review board or a truancy mediation program pursuant to Section or pursuant to Section 6013 of the Welfare and Institutions Code (c) La tercera vez que se expide un reporte de ausencia escolar en el mismo año el alumno queda clasificado como desertor-escolar-habitual, como lo define la Sección 48262, y podría ser referido y obligado a participar en la revisión de la Junta de Asistencia o en un programa de Mediación para la Ausencia Escolar estipulado en la Sección ó la Sección 6013 de Welfare (asistencia social) y Código de las Instituciones 6

42 9/22/2011 If the district does not have a truancy mediation program, the student may be required to attend a comparable program deemed acceptable by the school district's attendance supervisor If the student does not successfully complete the truancy mediation program or other similar program, the student shall be subject to subdivision (d) Si el distrito no tiene un programa de Mediación para la Ausencia Escolar, el estudiante puede ser requerido a participar en un programa similar aprobado por el supervisor de asistencia del distrito escolar Si el estudiante no termina satisfactoriamente el programa de Mediación para la Ausencia Escolar u otro programa similar, se le someterá al proceso indicado en la siguiente subdivisión (d) Fourth Offense -- Cuarta ofensa (d) The fourth time a truancy is required to be reported within the same school year, the student shall be within the jurisdiction of the juvenile court which may adjudge the student to be a ward of the court pursuant to Section 601 of the Welfare and Institutions Code (d) La cuarta vez que se expide un reporte de ausencia escolar en el mismo año, el alumno quedará bajo la jurisdicción del tribunal juvenil quien puede decidir el estatus del alumno en relación a la sección 601 de Welfare (asistencia social) y Código de Instituciones Section 601 of the Welfare and Institutions Code Sección 601 de Welfare (asistencia social) y Código de Instituciones This section describes a truant as a minor who has four or more truancies within one school year It allows any peace officer or school administrator to issue a notice to appear in juvenile court to any minor who fits this description Esta sección describe al desertor escolar como el menor de edad que tiene acumulados cuatro o más reportes de ausencia escolar en un año Permite que un oficial del orden público o administrador ejecutivo de la escuela extienda una notificación para que el alumno se presente en el juzgado juvenil por estar dentro de esta categoría If the student is adjudged a ward of the juvenile court, the student shall be required to do one or more of the following: (1) Performance at court-approved community services sponsored by either a public or private nonprofit agency for not less than 20 hours but not more than 40 hours over a period not to exceed 90 days, during a time other than the student's hours of school attendance or employment The probation officer shall report to the court the failure to comply with this paragraph Si el alumno quedara bajo la jurisdicción del tribunal juvenil, estará obligado a cumplir uno o más de los siguientes requisitos: (1) Trabajo en un sitio aprobado de la comunidad donde el alumno desempeñe servicios comunitarios entre 20 y 40 horas para una agencia pública o privada sin fines de lucro; en un periodo que no exceda los 90 días, y en un horario que no interfiera con la escuela o el empleo El oficial del orden público deberá reportar al juez si el estudiante no cumplió con lo estipulado en este párrafo (2) Payment of a fine by the student of not more than one hundred dollars ($100) for which a parent or guardian of the student may be jointly liable Pago de una multa para el estudiante de no más de cien dólares ($100) para la cual el padre o tutor pudiera ser requerido de asumir la responsabilidad de pagarla (3) Attendance of a court-approved truancy prevention program Participación en un programa de Prevención de la Ausencia Escolar que haya sido aprobado y ordenado oficialmente (4) Suspension or revocation of driving privileges pursuant to Section of the Vehicle Code This subdivision shall apply only to a student who has attended a school attendance review board program, or a truancy mediation program pursuant to subdivision (c) Suspensión o revocación de los privilegios de conducir vehículos como está descrito en el Código de Vehículos, Sección Esta subdivisión debe ser aplicada únicamente al estudiante que ya haya participado en el programa del Consejo de Revisión de Asistencia, o el Programa de Mediación para la Ausencia Escolar estipulado en la subdivisión (c) 41 EC Sección (a): Any parent, guardian, or other person having control or charge of any student who fails to comply with this chapter, unless excused or exempted there from, is guilty of an infraction and shall be punished as follows: (1) Upon a first conviction, by a fine of not more than one hundred dollars ($100) (2) Upon a second conviction, by a fine of not more than two hundred fifty dollars ($250) (3) Upon a third or subsequent conviction, if the person has willfully refused to comply with this section, by a fine of not more than five hundred dollars ($500) In lieu of the fines prescribed in paragraphs (1), (2), and (3), the court may order the person to be placed in a parent education and counseling program 7

43 9/22/2011 EC-Sección (a): Cualquier padre, tutor o persona que tiene control o es responsable del estudiante y que no cumpla este capítulo -a no ser que sea exempto o disculpado- será declarado culpable de una infracción y castigado de la siguiente manera: (1) Bajo la primera convicción, con una multa de no más que cien dólares ($100) (2) Bajo la segunda convicción, con una multa de no más que doscientos cincuenta dólares ($250) (3) Bajo la tercera o subsecuente convicción -cuando la persona ha rehusado cumplir con esta sección por voluntad propiapagará una multa de no más de quinientos dólares ($500) El juez pudiera ordenarle al padre o tutor que participe en un programa de asesoría y educación para los papás en lugar de pagar las multas descritas en los párrafos (1), (2) y (3) 43 EC Sección (b): A judgment that a person convicted of an infraction be punished as prescribed in subdivision (a) may also provide for the payment of the fine within a specified time or in specified installments, or for participation in the program A judgment granting a defendant time to pay the fine or prescribing the days of attendance in a program shall order that if the defendant fails to pay the fine, or any installment thereof, on the date it is due, he or she shall appear in court on that date for further proceedings Willful violation of this order is punishable as contempt EC-Sección (b): Un veredicto que diga que la persona culpable de la falta debe ser castigada como se describe en la subdivisión (a), se le puede permitir que haga pagos periódicos dentro de un tiempo específico o que participe en el programa Un veredicto que le otorge al culpable un tiempo para pagar la multa o la participación en un programa durante un número de días específicos; si el acusado no paga la multa o hace el pago en la fecha fijada, deberá presentarse ante el juez en una fecha determinada para proceder con el juicio La falta de cumplimiento voluntaria a esta orden oficial será castigada como desacato y desobediencia al tribunal EC Section (c): The court may also order that the person convicted of the violation of subdivision (a) immediately enroll or reenroll the student in the appropriate school or educational program and provide proof of enrollment to the court Willful violation of an order under this subdivision is punishable as civil contempt with a fine of up to one thousand dollars ($1,000) An order of contempt under this subdivision shall not include imprisonment 45 EC-Sección (c): El juez puede exigirle al acusado que no cumplió la subdivisión (a), que inscriba inmediatamente al alumno en la escuela apropiada o en el programa educativo indicado y que presente el comprobante de inscripción ante el tribunal La violación voluntaria a esta orden legal de esta subdivisión se puede castigar como una desobediencia o desacato civil con una multa de hasta mil dólares ($1,000) Una orden legal de desobediencia o desacato bajo esta subdivisión, no implica encarcelamiento School Goal Meta de la escuela By working together with our students, their families and our communities, our school will reduce the number of students identified as a truant or habitual truant Trabajando unidos con nuestros estudiantes, sus familias y nuestras comunidades, nuestra escuela reducirá el número de estudiantes identificados como desertor escolar o desertor-escolar-habitual Implement effective truancy intervention programs Implementar programas de intervención eficaces que eliminen la ausencia escolar 47 8